THE CORPORATION OF THE CITY OF VERNON

AGENDA

Regular Open Meeting of Council

Monday, June 12, 2023 at 1:30 P.m. - 4:30 P.m.

CITY HALL COUNCIL CHAMBER

3400 30 Street

Vernon B.C.

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1.

CALL REGULAR MEETING TO ORDER

1.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

1.b

Move to Committee of the Whole

• THAT Council move to the Committee of the Whole meeting.

2.

RECONVENE REGULAR MEETING AND RESOLUTION TO CLOSE MEETING

2.a

Resolution to Close Meeting

• THAT the meeting be closed to the public in accordance with Section 90 (1) of the Community Charter as follows:

  (d) the security of the property of the municipality;

  (e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

  (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

  THAT the meeting be closed to the public in accordance with Section 90 (2) of the Community Charter as follows: 

  (b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

RECONVENE TO OPEN COUNCIL AT 1:30 PM

3.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

3.b

Agenda

• THAT the Agenda for the June 12, 2023 Regular Open Meeting of Council be adopted as circulated.

3.c

Adoption of Minutes and Receipt of Committee of the Whole

• THAT the minutes of the Regular meeting of Council held May 23, 2023 be adopted;

  AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held May 23, 2023 be received.

4.

BUSINESS ARISING FROM THE MINUTES

5.

GENERAL MATTERS

5.a

Presentation from the North Okanagan Canada Day Society 

Mayla Janzen, President of the North Okanagan Canada Day Society will provide a Presentation to Council.

• THAT Council waive section 12.(c) of City of Vernon Council Procedure Bylaw Number 4840 which requires that Council not act on a request from a delegation until the next Regular Meeting, unless consent by a two-thirds vote of Council present is given to consider the matter following the delegation's presentation. 

5.b

2023 Canada Day Celebration and Activities (5210-01)

• THAT Council receive the memorandum titled “2023 Canada Day Celebration and Activities” dated May 29, 2023, respectfully submitted by the General Manager, Public Works;

  AND FURTHER, that Council endorses the July 1, 2023 Canada Day celebration and activities in Polson Park as presented to Council by the North Okanagan Canada Day Society (NOCDS) at the June 12, 2023 regular meeting of Council;

  AND FURTHER, that Council reconfirms the appointment of Councillor Durning as the Council Liaison to the Canada Day Society, and confirms that as a Council Liaison they shall provide direction and control on all plans and arrangements made by the NOCDS so as to be able to resolve any issues or changes in plans to ensure the City’s interests are safeguarded;

  AND FURTHER, that Council approves the provision of liability insurance through the City’s carrier for the 2023 Canada Day celebration and activities in Polson Park;

  AND FURTHER, that Council directs Administration to ensure liability insurance policies which name both the City and the NOCDS as additional insured are in place in relation to dancing, BC Wildfire display, story walk, carnival games, water park, chalk art, art projects, skateboarding, Fruitfest, bike parade and shuttle service as well as signed waivers of liability insurance prior to the events proceeding;

  AND FURTHER, that Council directs Administration to issue a business license to the NOCDS at no cost;

  AND FURTHER, that Council approves the in-kind items requested (use of Polson Park, tables and chairs, parks keys, employee site support, porta potties, traffic control, permits, fencing and signage) to the NOCDS for the Canada Day celebration and activities; 

  AND FURTHER, that Council authorize the use of both the $10,000 and the $2,000 2023 budget amounts for the NOCDS to plan and deliver family events for Canada Day 2023.

5.c

Presentation - Social Planning Council Quarterly Report 

Annette Sharkey, Executive Director, Social Planning Council of the North Okanagan will provide the Social Planning Council / Partners in Action Quarterly Report: January to May, 2023.

• THAT Council receive the Social Planning Council / Partners in Action Quarterly Report, January to May, 2023, for information.

5.d

Development Variance Permit (DVP00587) - 3501 11 Street

• THAT Council support Development Variance Permit Application 00587 (DVP00587) to vary Zoning Bylaw 5000 for Lot 1, Sec 2, Twp 8, ODYD, Plan 21198 (3501 11th Street) as outlined in the report titled "Development Variance Permit Application for 3501 11th Street" dated May 31, 2023 and respectfully submitted by the Current Planner, as follows:

  1. Varying Section 9.4.5, minimum rear yard, from 6m to 3.15m for the existing house on proposed Lot 1.

  AND FURTHER, that Council's support of DVP00587 is subject to the following:

  1. That the site plan (Attachment 1) be attached to and form part of DVP00587.

5.d.1

Public Input - DVP00587

Public Input of Development Variance Permit DVP00587 for Lot 1, Sec 2, Twp 8, ODYD, Plan 21198 (3501 11 Street).

5.d.2

Permit Issuance - DVP00587

• THAT the Corporate Officer be authorized to issue Development Variance Permit DVP00587 for Lot 1, Sec 2, Twp 8, ODYD, Plan 21198 (3501 11 Street), to vary Section 9.4.5, minimum rear yard, from 6m to 3.15m, once all conditions of Council are satisfied and "3501 11th Street Rezoning Amendment Bylaw Number 5960, 2023" is adopted. 

6.

COUNCIL INQUIRIES

7.

ADMINISTRATION UPDATES

• THAT Council receive the Administration Updates dated June 12, 2023 for information.

8.

UNFINISHED BUSINESS

8.a

Marshall Field - Proposed Fencing (6140-20)

• THAT Council receive for information the memorandum titled "Marshall Field - Proposed Fencing" dated May 10, 2023, and respectfully submitted by the Manager, Parks and Public Spaces;

  AND FURTHER, that Council authorize Administration to install a fence at Marshall Field, as identified in the memorandum titled "Marshall Field - Proposed Fencing" to alleviate the interaction between dogs in the off leash dog park and public spectator areas of the ball field, at a cost not to exceed $45,000 to be funded $10,000 donated from Vernon Minor Baseball and $35,000 from 2022 Unexpended Uncommitted Balance.  

8.b

Goose Management Update (6130-06)

• THAT Council receive for information the memorandum titled "Goose Management Update" dated June 6, 2023 and respectfully submitted by the Manager, Parks and Public Spaces;

  AND FURTHER, that Council directs Administration to abandon the "Kill to Scare" program for potential goose management as Administration has been unsuccessful in obtaining interested contractors and the Request for Expression of Interest was not successful. 

8.c

O'Keefe Ranch Asset Management/Heritage Conservation Plan (5700-03)

• THAT Council receive for information the memorandum titled "O'Keefe Ranch Asset Management/Heritage Conservation Plan" dated May 10, 2023 and respectfully submitted by the Manager, Infrastructure Systems;

  AND FURTHER, that Council authorize the expenditure of up to $70,000 for the Conservation Plan and Asset Management Plan of the O'Keefe Ranch, to be funded by the 2022 Unexpended Uncommitted Balance. 

8.d

Riparian Areas Protection Regulation (RAPR) Assessment Report and Development Variance Permit Applications (6410)

• THAT Council receive for information the memorandum titled "Riparian Areas Protection Regulation (RAPR) Assessment Report and Development Variance Permit Applications" dated June 1, 2023 and respectfully submitted by the Approving Officer;

  AND FURTHER, that Council acknowledges that an amendment to the City of Vernon Development Application Form will not require an approved RAPR Assessment Report prior to any conditional approval. 

8.e

Response to BC Homes for People Action Plan (6460-10)

• THAT Council receive for information the memorandum titled "Response to BC Homes for People Action Plan" dated June 5, 2023 and respectfully submitted by the Long Range Planner and Acting General Manager, Planning;

  AND FURTHER, as recommended by the Affordable Housing Action Committee, that Council write a letter from the Mayor to the Minister of Housing in relation to the BC Homes for People Action Plan. 

9.

MATTERS REFERRED

10.

NEW BUSINESS

10.a

2022 Annual Report (1880-03)

• THAT Council approve the 2022 Annual Report for the City of Vernon as attached to the memorandum titled "2022 Annual Report" dated June 1, 2023 and respectfully submitted by the Manager, Financial Planning & Reporting;

  AND FURTHER, that Council direct Administration to schedule a Public Meeting to receive submissions and questions from the public concerning the 2022 Annual Report on Monday, June 26, 2023. 

10.b

Council Discretionary Grants - April Intake (1850-02)

• 1. THAT Council approve a Council Discretionary Grant to Archway Society for Domestic Peace in the amount of $6,000 out of the requested amount of $12,000 to help coordinate the various government and community services that respond to child abuse in our community.
  2. THAT Council deny a Council Discretionary Grant to Arts Council of the North Okanagan in the amount of $15,000 as the City has limited funds for disbursement.
  3. THAT Council deny a Council Discretionary Grant to BrainTrust Canada in the amount of $15,000 as the City has limited funds for disbursement.
  4. THAT Council deny a Council Discretionary Grant to Canadian Mental Health Association in the amount of $15,000 as the City has limited funds for disbursement.
  5. THAT Council deny a Council Discretionary Grant to Compassionate Friends Vernon in the amount of $5,000 as the City has limited funds for disbursement.
  6. THAT Council approve a Council Discretionary Grant to Family Resource Centre Society for the North Okanagan in the amount of $4,200 to provide immediate short-term counselling for men who have experienced sexual assault. 
  7. THAT Council deny a Council Discretionary Grant to Forever Home Sanctuary Society in the amount of $16,500 due to incomplete submitted financial statements.
  8. THAT Council deny a Council Discretionary Grant to Fresh Outlook Foundation in the amount of $20,000 due to incomplete financial statements.
  9. THAT Council deny a Council Discretionary Grant to Helping Out People Exploited (Hope Outreach) in the amount of $5,000 as the City has limited funds for disbursement.
  10. THAT Council approve a Council Discretionary Grant to John Rudy Health Resource Centre Association in the amount of $6,670 out of the requested amount of $11,670 to assist in the cost of transportation to medical appointments.
  11. THAT Council deny a Council Discretionary Grant to Kalamalka Bowl Society in the amount of $5,000 as the City has limited funds for disbursement.
  12. THAT Council approve a Council Discretionary Grant to Kalamalka Fly Fishers Society in the amount of $8,000 to purchase equipment and tools needed to maintain the Polson Park pond kids free fishing weekend program.
  13. THAT Council approve a Council Discretionary Grant to Maven Lane Childcare Centre in the amount of $10,000 to install a perimeter fence at Maven Lane.
  14. THAT Council deny a Council Discretionary Grant to North Okanagan Cycling Society in the amount of $5,000 as the City has limited funds for disbursement.
  15. THAT Council deny a Council Discretionary Grant to North Okanagan Hospice Society in the amount of $25,000 as the City has limited funds for disbursement. 
  16. THAT Council deny a Council Discretionary Grant to North Okanagan Pipes & Drums in the amount of $5,000 due to incomplete submitted financial statements.
  17. THAT Council deny a Council Discretionary Grant to North Okanagan Taekwondo Association in the amount of $3,000 as the request is for retroactive funding.
  18. THAT Council deny a Council Discretionary Grant to North Okanagan Youth and Family Services Society in the amount of $10,000 as the City has limited funds for disbursement.
  19. THAT Council deny a Council Discretionary Grant to Okanagan Indian Band – Komasket Powwow in the amount of $5,000 as the City has limited funds for disbursement.
  20. THAT Council deny a Council Discretionary Grant to Okanagan Landing Community Association in the amount of $24,900 as the City has limited funds for disbursement;
      AND FURTHER that Council request Administration to work with the Okanagan Landing Committee to determine appropriate responsibility for the maintenance of trees in Paddlewheel Park, and if necessary, bring forward possible alternate funding sources.
  21. THAT Council deny a Council Discretionary Grant to Okanagan Screen Arts Society in the amount of $5,000 as the City has limited funds for disbursement.
  22. THAT Council deny a Council Discretionary Grant to Okanagan Village Housing Society in the amount of $10,000 as the City has limited funds for disbursement.
  23. THAT Council deny a Council Discretionary Grant to People Place Society in the amount of $30,000 as the City has limited funds for disbursement.
  24. THAT Council approve a Council Discretionary Grant to Powerhouse Theatrical Society in the amount of $2,500 to offset production costs for performances where ticket fees are not charged.
  25. THAT Council deny a Council Discretionary Grant to Predator Ridge Community Safety Committee in the amount of $2,000 as the City has limited funds for disbursement.
  26. THAT Council deny a Council Discretionary Grant to Sadok Ukrainian Dance Ensemble Society of Vernon in the amount of $3,000 as the City has limited funds for disbursement.
  27. THAT Council deny a Council Discretionary Grant to the School District 22 (Outdoor Education Program) in the amount of $5,000 as the City has limited funds for disbursement.
  28. THAT Council deny a Council Discretionary Grant to Sleep in Heavenly Peace (SHP) Vernon in the amount of $20,000 as the City has limited funds for disbursement.
  29. THAT Council deny a Council Discretionary Grant to Sovereign Lake Nordic Club (SLNC) in the amount of $4,368 as the City has limited funds for disbursement.
  30. THAT Council approve a Council Discretionary Grant to Upper Room Mission Society in the amount of $6,500 to purchase two new commercial grade laundry washing and drying machines.
  31. THAT Council deny a Council Discretionary Grant to Vernon Amateur Athletics Association in the amount of $5,000 as the City has limited funds for disbursement.
  32. THAT Council deny a Council Discretionary Grant to Vernon BMX in the amount of $5,000 as the City has limited funds for disbursement. 
  33. THAT Council deny a Council Discretionary Grant to Vernon Community Band Society in the amount of $800 as the City has limited funds for disbursement. 
  34. THAT Council deny a Council Discretionary Grant to Vernon Community Music School in the amount of $2,010 as the City has limited funds for disbursement;
      AND FURTHER that Council direct Administration to request that the Vernon Community Music School apply to the Heritage Restoration Grant Program for repairs of the Carriage House building.
  35. THAT Council deny a Council Discretionary Grant to Vernon & District Association for Community Living in the amount of $15,000 as the City has limited funds for disbursement.
  36. THAT Council deny a Council Discretionary Grant to Vernon and District Family History Society in the amount of $5,000 as the City has limited funds for disbursement.
  37. THAT Council deny a Council Discretionary Grant to Vernon Jazz Society in the amount of $5,000 as the City has limited funds for disbursement.
  38. THAT Council deny a Council Discretionary Grant to Vernon Lawn Bowling Club in the amount of $7,500 as the City has limited funds for disbursement;
      AND FURTHER that Council request Administration to work with Vernon Lawn Bowling Club to determine appropriate responsibility for the entrance to the grounds in Polson Park, and if necessary, bring forward possible alternate funding sources.
  39. THAT Council deny a Council Discretionary Grant to Vernon Paddling Centre Society in the amount of $7,000 as the City has limited funds for disbursement.
  40. THAT Council deny a Council Discretionary Grant to Vernon Restholm Association in the amount of $10,000 as the City has limited funds for disbursement.
  41. THAT Council deny a Council Discretionary Grant to Vernon Ribfest Society in the amount of $10,000 as the City has limited funds for disbursement.
  42. THAT Council deny a Council Discretionary Grant to Vernon Veterans Society in the amount of $20,000 as the City has limited funds for disbursement.
  43. THAT Council deny a Council Discretionary Grant to Vernon Winter Carnival Society in the amount of $15,000 as the City has limited funds for disbursement.
  44. THAT Council increase the 2023 Council Discretionary Grant program by an additional $50,000, to be funded from the 2022 unexpended uncommitted reserve;
      AND FURTHER that Council approve a Council Discretionary Grant to People Place Society in the amount of $30,000 to purchase and build a front entrance gate and fence. As per Council Discretionary Grant Policy, audited financial statements have been provided.  
  45. THAT Council, as recommended by the Finance Committee, include additional funding for the Council Discretionary Grant program for the 2024 budget and onwards, increasing the Council Discretionary Grant program to $100,000.

10.c

Bylaw Compliance Communication Equipment Upgrade (4000-02)

• THAT Council receive the memorandum titled “Bylaw Compliance Communication Equipment Upgrade” dated June 4, 2023, respectfully submitted by the Manager, Protective Services; 

  AND FURTHER, that Council authorize the expenditure up to $45,500 for the purchase of 12 portable radios, 12 external portable radio mics, a 12 bank multi charger, two Mobile Data Terminals for the patrol vehicles and the purchase and installation of a VHF repeater to be located on the west tower of the Parkade to be funded by the 2022 Unexpended Uncommitted balance.

10.d

Affordable Housing Advisory Terms of Reference Amendment

• THAT Council endorse the proposed changes to the Affordable Housing Advisory Committee Terms of Reference (TOR) as outlined in the memorandum titled "Affordable Housing Advisory Committee Terms of Reference" dated June 5, 2023 and respectfully submitted by the Acting General Manager, Planning. 

10.e

Downtown Curbside Pickup (8300-07)

• THAT Council support the permanent implementation of 16 curbside pick-up spaces in Downtown Vernon as outlined in the report titled "Downtown Curbside Pick-up" dated May 31, 2023 and respectfully submitted by the Transportation Planner; 

  AND FURTHER, that Administration be directed to include the $24,000 loss in parking revenue in the 2024 Budget. 

10.f

Visitor Parking Review (8300-07)

• THAT Council receive for information the memorandum titled "Visitor Parking Review" dated May 30, 2023 and respectfully submitted by the Transportation Planner. 

10.g

Mural Request for 3301 30th Avenue (3060-20)

• THAT Council approve the painted mural on the north wall of the building located at 3301 30th Avenue as proposed by Welbec Properties Inc. in their request dated May 16, 2023;

  AND FURTHER, that Council approve the proposed mural design as submitted by Welbec Properties Inc. and included as Attachment 1 in the report titled "Mural Request for 3301 30th Avenue" dated May 29, 2023 and respectfully submitted by the Current Planner. 

10.h

Regional Accessibility Committee Update (0540-01)

• THAT Council receive for information the memorandum titled "Regional Accessibility Committee Update" dated June 1, 2023 and respectfully submitted by the Manager, Legislative Services. 

11.

LEGISLATIVE MATTERS

11.a

Bylaws for Adoption

11.a.1

Bylaw 5911

• THAT Bylaw 5911, "Solid Waste Management Bylaw 5911, 2023", a bylaw to establish and provide for the operation of a service comprising the collection, removal, storage and disposal of solid waste, and to regulate, prohibit and impose requirements in relation to the service, be adopted. 

11.a.2

Bylaw 5944

• THAT Bylaw 5944, "Bylaw Notice Enforcement (Solid Waste Management) Amendment Bylaw 5944, 2023", a bylaw to amend "Bylaw Notice Enforcement Bylaw Number 5250, 2011", be adopted. 

11.a.3

Bylaw 5945

• THAT Bylaw 5945, "Municipal Ticketing Information (Solid Waste Management) Amendment Bylaw 5945, 2023", a bylaw to amend "Municipal Ticketing Information Bylaw Number 5300, 2011", be adopted. 

11.b

Bylaws for First, Second and Third Readings

11.b.1

Bylaw 5960

• THAT Bylaw 5960, "3501 11th Street Rezoning Amendment Bylaw Number 5960, 2023", a bylaw to rezone the subject property from R2 - Large Lot Residential to R3 - Medium Lot Residential be read a first, second and third time. 

11.b.2

Bylaw 5962

• THAT Bylaw 5962, "Firearms and Weapons (Removal of Sec 9, a.) Amendments Bylaw 5962, 2023", a bylaw to amend "The City of Vernon Firearms and Weapons Bylaw Number 5399, 2012" be read a first, second and third time. 

11.c

Bylaws for First and Second Readings and Set Public Hearing Date

11.c.1

Bylaw 5963

• THAT Bylaw 5963, "7616 Okanagan Landing Road Rezoning Amendment Bylaw 5963, 2023" a bylaw to rezone the subject property from R5 - Four-plex Housing Residential to RH1 - Low-Rise Apartment Residential, be read a first and second time;

  AND FURTHER, that the Public Hearing for Bylaw 5963 be scheduled for Monday, July 17, 2023, at 5:30 pm, in Council Chambers.

12.

COUNCIL INFORMATION UPDATES

12.a

Mayor and Councillors Reports

13.

INFORMATION ITEMS

13.a

Correspondence

1. Letter dated May 17, 2023 from Okanagan Basin Water Board re: Sewerage Facilities Assistance Grants Program and One-hectare Policy Review

13.b

Minutes from Council Committees

• Finance Committee, August 17, 2022
• Economic Development Advisory Committee, February 16, 2023
• Tourism Commission, April 29, 2023
• Advisory Planning Committee, May 9, 2023

14.

CLOSE OF MEETING