THE CORPORATION OF THE CITY OF VERNON

AGENDA

Regular Open Meeting of Council

Monday, August 12, 2024 at 8:40 A.m. - 9:40 A.m.

CITY HALL COUNCIL CHAMBER

3400 30 Street

Vernon B.C.

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1.

CALL REGULAR MEETING TO ORDER

1.a

Land Acknowledgement

As Acting Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

1.b

Move to Committee of the Whole

• THAT Council move to the Committee of the Whole meeting.

2.

RESOLUTION TO CLOSE MEETING

2.a

Resolution to Close Meeting

• THAT the meeting be closed to the public in accordance with Section 90 (1) of the Community Charter as follows:

  (c) labour relations or other employee relations;

  (e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

  (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public.

3.

RECONVENE TO OPEN COUNCIL AT 1:30 PM

3.a

Land Acknowledgement

As Acting Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

3.b

Agenda

• THAT the Agenda for the August 12,  2024 Regular Open Meeting of Council be adopted as circulated.

3.c

Adoption of Minutes and Receipt of Committee of the Whole

• THAT the minutes of the Regular meeting of Council held July 15, 2024 be adopted;

  AND FURTHER, that the minutes of the Special Meeting of Council held July 29, 2024 be adopted;

  AND FURTHER, that the minutes of the Special Meeting of Council held July 30, 2024 be adopted;

  AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held July 15, 2024 be received.

4.

BUSINESS ARISING FROM THE MINUTES

5.

GENERAL MATTERS

5.a

Public Submissions: "Snowberry Road Closure Bylaw 6001, 2024"

Pursuant to Section 40 of the Community Charter, Council is providing an opportunity for the public to make submissions to City Council regarding the proposed  "Snowberry Road Closure Bylaw 6001, 2024".

5.b

Presentation - RCMP 2024 Second Quarter (April - June) Report, Superintendent, B. MacLeod

• THAT Council receives the RCMP Second Quarter Report for 2024 (April - June), as provided by Superintendent, Blake MacLeod, OIC, Vernon RCMP at the August 12, 2024 Regular Council Meeting.

5.c

Presentation - Government Finance Officers Association - Distinguished Budget Presentation Award 2024

Acting Mayor Durning will present the following award from the Government Financial Officers Association:

• 2023 Distinguished Budget Presentation Award

• THAT Council receives the letter dated July 9, 2024 from Michele Mark Levine, Director, Technical Services Centre, Government Finance Officers Association regarding receipt of the Distinguished Budget Presentation Award and Certificate of Recognition, for information.

5.d

Delegation - O'Keefe Ranch

Sherrilee Franks, Manager of O'Keefe Ranch will present to Council. 

• THAT Council receive the August 12, 2024 presentation from Sherrilee Franks, Manager, O'Keefe Ranch, for information.

6.

COUNCIL INQUIRIES

7.

ADMINISTRATION UPDATES

• THAT Council receive the Administration Updates dated August 12, 2024 for information.

8.

UNFINISHED BUSINESS

9.

MATTERS REFERRED

9.a

Declassified motions from the In Camera Meeting of May 27, 2024

9.a.1

Active Living Centre - Sponsorships (8215-02)

THAT Council receive the memorandum titled "Active Living Centre Sponsorships" dated May 24, 2024, and respectfully submitted by the Manager, Project Program and the Senior Manager, ALC Project;

AND FURTHER, that Council endorses the strategy to pursue sponsorships for the donation of amenities as gifts and authorizes Administration to issue an expression of interest for donations;

AND FURTHER, that Council endorses the strategy to pursue naming rights for individual spaces, including but not limited to, the Aquatics Centre, Double Gymnasium, Walking/Running Track, Lobby/Community Living Room, Fitness Centre and Multipurpose Rooms, and authorizes Administration to issue an expression of interest for naming rights;

AND FURTHER, that Council authorizes Administration to notify the Okanagan Indian Band of the opportunity for an indigenous name in nsyilxcen to be used in conjuction with the Active Living Centre name should the opportunity present itself during engagement efforts;

AND FURTHER, that Council declassify this resolution following the notification of the Okanagan Indian Band. 

9.a.2

Land Purchase - 3902 29th Street - Potential Future Housing Site (0910-20)

THAT Council direct Administration to purchase the property at 3902 29th Street, Vernon BC, Legal: Lot 4, Block 1, Section 3, Township 8, ODYD, PID: 012-468-533, for the purchase price of $430,000, for a potential future site for a housing project;

AND FURTHER, that Council direct Administration to close approximately 11,061 ft² (1,027.6 m²) of surplus road situated northwest of the roundabout intersection of 39th Avenue and 29th Street and consolidate it with 3902 29th Street, all as shown in the Attachments to this report titled "Land Purchase - 3902 29th Street - Potential Future Housing Site" dated May 17, 2024 and respectfully submitted by the Land Agent/Negotiator;

AND FURTHER, that Council direct Administration to fund the property purchase and up to $40,000 for the transfer, road closure and consolidation from the Land Sale Reserve;

AND FURTHER that Council declassify the resolution after completion of the purchase. 

10.

NEW BUSINESS

10.a

BC Transit 2024 - 2025 Annual Operating Agreement (8500-16)

• THAT Council receive for information the 2024-2025 Transit Annual Operating Agreement as attached to the memorandum titled "BC Transit 2024-2025 Annual Operating Agreement" dated July 31, 2024;

  AND FURTHER, that Council direct Administration to allocate any unspent 2024 transit budget funds into the Transit Reserve to mitigate BC Transit operating changes compared to budget. 

10.b

2024 Lake Access Site Development (8700-02)

• THAT Council receive the report titled "2024 Lake Access Site Development" dated July 24, 2024 for information. 

10.c

CMHC Housing Accelerator Fund 2024 Intake (6410-01)

• THAT Council authorize Administration to apply for the Canadian Mortgage and Housing Corporation Housing Accelerator Fund 2024 Intake, as described in the memorandum of the same title, dated July 26, 2024;

  AND FURTHER, that Council authorize Administration to assume overall grant management should the grant application be successful. 

10.d

Appointment of Servicing Officers (6410-01)

• THAT Council support amendments to Subdivision and Development Servicing Bylaw 3843 to designate the Manager of Development Infrastructure and Servicing, and the Manager of Building and Licensing as Servicing Officers and assign the associated powers, duties and functions as per Section 513 of the Local Government Act as outlined in the report titled "Appointment of Servicing Officers" and dated July 25, 2024. 

10.e

Downtown Vernon Association 2023 Financial Statements (1970-13)

• THAT Council receive the Downtown Vernon Association 2023 Financial Statements as presented in the memorandum of the same title dated August 2, 2024, respectfully submitted by the Manager, Financial Operations;

  AND FURTHER, that Council approve payment of the second and final installment of the 2024 BIA tax levies for the total amount of $235,203.

10.f

Semi-Annual Grants Update: January - June 2024 (1855-21)

• THAT Council receive the memorandum titled "Semi-Annual Grants Update: January - June 2024" dated July 29, 2024, respectfully submitted by the Manager, Communications and Grants, for information. 

10.g

2024 UBCM Annual Convention -  Acting Mayor (0360-20)

• THAT Council appoint Councillor Mund as Acting Mayor beginning Monday, September 16 at 9:00 am until Friday, September 20 at 10:00 pm as described in the memorandum titled "2024 UBCM Annual Convention - Acting Mayor" dated July 30, 2024 and respectfully submitted by the Senior Executive Assistant, Mayor and CAO. 

11.

LEGISLATIVE MATTERS

11.a

Bylaws for Adoption

11.a.1

Bylaw 6001 - Road Closure and Removal of Highway Dedication at Snowberry Road (0913-20)

• THAT Bylaw 6001, "Snowberry Road Closure Bylaw 6001, 2024", a bylaw to authorize closure and removal of the dedication as highway located at Snowberry Road, be adopted. 

11.b

Bylaws for First, Second and Third Readings

11.b.1

Bylaw 5999 - Road Closure and Consolidation of the Vernon Block (0911-20)

• THAT Bylaw 5999, "Vernon Block Road Closure Bylaw 5999, 2024", a bylaw to authorize closure and removal of the dedication as highway located at the Vernon Block, be read a first, second and third time. 

11.b.2

Bylaw 6006 - Proposed Amendments to Fees and Charges Bylaw 3909 (3900-02)

• THAT Council support the proposed amendments to Fees and Charges Bylaw 3909, 1993, as outlined in the report titled "Proposed Amendments to Fees and Charges Bylaw 3909" dated July 17, 2024. 

• THAT Bylaw 6006, "Fees and Charges (Planning Application Fees) Amendment Bylaw 6006, 2024", a bylaw to amend Fees and Charges Bylaw 3909, be read a first, second and third time. 

11.b.3

Bylaw 6007 and 6008 - Align Bylaw Notice Enforcement Bylaw and Municipal Ticketing Information Bylaw with Zoning Bylaw 6000 (6450)

• THAT Council support the proposed amendments to Bylaw Notice Enforcement Bylaw 5250, 2011, and Municipal Ticket Information Bylaw 5300, 2011, as outlined in the report titled "Align Bylaw Notice Enforcement Bylaw and Municipal Ticket Information Bylaw with Zoning Bylaw 6000" dated July 29, 2024. 

• THAT Bylaw 6007, "Municipal Ticketing Information (Zoning Bylaw 6000) Amendment Bylaw 6007, 2024", a bylaw to amend Municipal Ticketing Information Bylaw 5300, 2011, be read a first, second and third time. 

• THAT Bylaw 6008, "Bylaw Notice Enforcement (Zoning Bylaw 6000) Amendment Bylaw 6008, 2024", a bylaw to amend Bylaw Notice Enforcement Bylaw 5250, 2011, be read a first, second and third time. 

11.b.4

Bylaw 6011 - Recreation and Parks Services 2025 Amendments to Fees and Charges Bylaw

• THAT Council approve the proposed amendments, as shown in red, to Schedule A of the Recreation & Parks Services Fees & Charges Bylaw 6011 for the period of January 1 to December 31, 2025 as outlined in Attachment 1 to the memorandum titled "Recreation & Parks Services 2025 Amendments to Fees & Charges Bylaw", dated August 1, 2024 respectfully submitted by the Manager, Customer Service - Recreation. 

• THAT Bylaw 6011, "Recreation and Parks Services (2025 increases) Amendment Bylaw 6011, 2024", a bylaw to Amend Recreation and Parks Services Fees and Charges Bylaw Number 5472, be read a first, second and third time. 

11.c

Bylaws for First and Second Readings and Set Public Hearing Date

11.c.1

Bylaw 6009 - Overlay: Drive-Through Services and Minor Fuel Station for Existing Operational Businesses

• THAT Council receive for information the report titled "Overlay: Drive-through Services and Minor Fuel Stations for existing operational businesses" dated July 24, 2024. 

• THAT Bylaw 6009, "Zoning Text (Drive-through Services and Minor Fuel Stations) Amendment Bylaw 6009, 2024", a bylaw to authorize the use of Drive-through Services and Minor Fuel Stations on lots with existing businesses, be read a first and second time;

  AND FURTHER, that the Public Hearing for Bylaw 6009 be scheduled for Monday September 23, 2024, at 5:30 pm, in Council Chambers.  

12.

COUNCIL INFORMATION UPDATES

12.a

Mayor and Councillors Reports

13.

INFORMATION ITEMS

13.a

Correspondence

13.a.1

Letter to BC Minister's dated May 3, 2024  re: Increased Prevention of Invasive Species

13.a.2

Letter to BC Minister's dated June 12, 2024 re: Transit for Youth

13.a.3

Response letter from BC Minister's dated July 18, 2024  re: Increased Prevention of Invasive Species

13.a.4

Response letter from BC Minister's dated July 24, 2024 re: Transit for Youth

13.b

Minutes from Council Committees

13.b.1

Economic Development Advisory Committee - February 22, 2024

13.b.2

Tourism Commission - May 15, 2024

13.b.3

Climate Action Advisory Committee - June 26, 2024

14.

CLOSE OF MEETING

• THAT the Regular Council meeting be adjourned.