THE CORPORATION OF THE CITY OF VERNON

AGENDA

Regular Open Meeting of Council

Monday, October 07, 2024 at 8:40 A.m. - 9:40 A.m.

CITY HALL COUNCIL CHAMBER

3400 30 Street

Vernon B.C.

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1.

CALL REGULAR MEETING TO ORDER

1.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

1.b

Move to Committee of the Whole

• THAT Council move to the Committee of the Whole meeting.

2.

RECONVENE REGULAR MEETING AND RESOLUTION TO CLOSE MEETING

2.a

Resolution to Close Meeting

• THAT the meeting be closed to the public in accordance with Section 90 (1) of the Community Charter as follows:

  (c) labour relations or other employee relations; 

  (e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality; and

  (g) litigation or potential litigation affecting the municipality.

3.

RECONVENE TO OPEN COUNCIL AT 1:30 PM

3.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

3.b

Agenda

• THAT the Agenda for the October 7, 2024 Regular Open Meeting of Council be adopted as circulated.

3.c

Adoption of Minutes and Receipt of Committee of the Whole

• THAT the minutes of the Regular meeting of Council held September 23, 2024 be adopted;

  AND FURTHER, that the minutes of the Public Hearing held September 23, 2024 be adopted;

  AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held September 23, 2024 be received.

4.

BUSINESS ARISING FROM THE MINUTES

5.

GENERAL MATTERS

6.

COUNCIL INQUIRIES

7.

ADMINISTRATION UPDATES

• THAT Council receive the Administration Updates dated October 7, 2024 for information.

8.

UNFINISHED BUSINESS

8.a

Proposed Vernon Girls Trumpet Band Memorial Stone (5280-03)

• THAT Council support the request from the Vernon Girls Trumpet Band (VGTB) for the placement of a memorial stone within Civic Memorial Park, as outlined in the report titled “Proposed Vernon Girls Trumpet Band Memorial Stone” dated September 23, 2024 and respectfully submitted by the Environmental Planning Assistant;

  AND FURTHER, that an agreement outlining the roles and responsibilities of the VGTB and the City of Vernon regarding potential damage, long-term maintenance, and the lifespan of the memorial stone be established and signed at the Chief Administrative Officer’s discretion before installation of the stone;

  AND FURTHER that the annual maintenance and future costs associated with the memorial stone be included in the Parks Department’s annual operating budget.

9.

MATTERS REFERRED

10.

NEW BUSINESS

10.a

Recreation Services - 2024 Spring/Summer Report (7700-01)

• THAT Council receive for information the memorandum titled "Recreation Services - 2024 Spring/Summer Report" and the accompanying presentation, dated September 27, 2024 and respectfully submitted by the Manager, Aquatics.

10.b

Kal Sports Bar - Application for a Structural Change (4320-20)

• THAT Council advise the Liquor and Cannabis Regulation Branch that Council supports the application submitted by Roxboro Group Inc. for a structural change to a liquor primary licence for Kal Sports Bar located at 3004 30th Avenue (Lot 1-4, Block 68, Section 34, Township 9, ODYD, Plan 327 & N 20 FT Lots 49 to 52 and Closed Lane Between) as outlined in the report titled “Kal Sports Bar – Application for a Structural Change” dated September 25, 2024 and respectfully submitted by the Planner II;

  AND FURTHER, that the Liquor and Cannabis Regulation Branch be advised that Council is in support of the subject amendment to the liquor licence application as it addresses the Liquor and Cannabis Regulation Branch criteria in the following manner:

  • Noise in the area is not expected to change due to the proposed structural change;
  • Views of residents were gathered. A total of 149 property owners and occupiers, including businesses, were contacted. Advertisements requesting public input were published in the August 29 and September 5, 2024 editions of the Vernon Morning Star newspaper. One comment was received by the response deadline, voicing concerns regarding the number of parking spaces downtown;
  • Kal Sports Bar is a popular establishment that has been operating in the City of Vernon for decades. The proposed structural change is not expected to negatively impact the community.

10.c

Tree Protection Bylaw Update (5280-03)

• THAT Council receive for information the report titled “Tree Protection Bylaw Update” dated September 17, 2024 and respectfully submitted by Environmental Planning Assistant;

  AND FURTHER, that Council agree in principle to the draft Tree Protection Bylaw and associated changes to the Fees and Charges Bylaw and Bylaw Enforcement Bylaw, including the introduction of a Civic Tree Reserves Fund as outlined in the report.

10.d

Housing Needs Report - Technical Memorandum (6480-02: Housing Needs Assessment)

• THAT Council receive for information the memorandum titled “Housing Needs Report – Technical Memorandum” dated September 23, 2024, and respectfully submitted by the Senior Planner;

  AND FURTHER that Council direct Administration to present the Housing Needs Report to the Affordable Housing Advisory Committee.

10.e

Application to Fly the 4-H Canada Flag (0550-01)

• THAT Council receive the memorandum titled "Application to Fly the 4-H Canada Flag" dated September 24, 2024 and respectfully submitted by the Manager, Legislative Services;

  AND FURTHER, that Council approve flying the 4-H Canada Flag on the Community Flag Pole, as per the City's Corporate Flag Policy, on November 6, 2024.

10.f

Official Community Plan and Rezoning Applications for 6545 Okanagan Landing Road (3340-20)

• THAT Council support, in principle, Official Community Plan Application OCP00105 to redesignate Lot 1, DL 62, ODYD, Plan 9738 (6545 Okanagan Landing Road) from RLD - Residential Low Density to RHD - Residential High Density as outlined in the report titled “Official Community Plan and Zoning Amendment Applications for 6545 Okanagan Landing Road” dated September 26, 2024 and respectfully submitted by the Senior Planner, Current Planning;

  AND FURTHER, that Council support, in principle, Zoning Application ZON00424 to rezone Lot 1, DL 62, ODYD, Plan 9738 (6545 Okanagan Landing Road) from AGRS - Agricultural & Rural Small Block (Non-ALR) to MSH - Medium Scale Housing; 

  AND FURTHER, that Council’s support of OCP00105 and ZON00424 is subject to:

  1. The operator, Okanagan Village Housing Society, entering into a housing agreement with the City of Vernon, secured by bylaw and registered on title, to guarantee affordable housing;
  2. The dedication of land or provision of a Statutory Right-of-Way to the City of Vernon along the south side of Vernon Creek for a future pathway;

  AND FUTHER, that Council has considered appropriate consultation opportunities for OCP00105 and ZON00424 and supports the following consultation opportunities in addition to the statutory public hearing:

  1. Referral to the City of Vernon Advisory Planning Committee for review and a recommendation to Council; and
  2. Hosting of a Public Open House.

10.g

Regional Biosolids Management Agreement Amendment (5210-01)

• THAT Council receive the memorandum titled "Regional Biosolids Management Agreement Amendment" dated October 7, 2024, respectfully submitted by the General Manager, Public Works;

  AND FURTHER, that Council authorize the Mayor and Administration to execute the revised updated Regional Biosolids Composting Facility Joint Operating Agreement between the Cities of Vernon and Kelowna dated April 4, 2024.

10.h

Historic O'Keefe Ranch & Interior Heritage Society Request for 2025 Operating Grant of $150,000 (1880-03)

• That Council receive the memorandum titled “Historic O’Keefe Ranch & Interior Heritage Society Request for 2025 Operating Grant of $150,000” dated October 1, 2024 and respectfully submitted by Director, Financial Services;

  AND FURTHER that Council reconfirms the resolution passed at the September 23, 2024 meeting as follows:  

  THAT Council deny the request from O'Keefe Ranch & Interior Heritage Society, dated August 2, 2024, for additional operational funding in the amount of $85,000 as presented to Council during the August 12, 2024 Regular Council meeting;

  AND FURTHER, advises the O'Keefe Ranch & Heritage Society that Council will honour the terms of the original lease, effective from April 1, 1997 to March 31, 2027, between the City of Vernon and O'Keefe Ranch & Interior Heritage Society in 2025, by providing an annual payment of $10,000. 

11.

LEGISLATIVE MATTERS

11.a

Bylaws for Adoption

11.a.1

Bylaw 6009 - Overlay: Drive Through and Minor Fuel Stations for Existing Operational Business

• THAT Bylaw 6009, "Zoning Text (Drive-through Services and Minor Fuel Stations - 1501 Hwy 6) Amendment Bylaw 6009, 2024", a bylaw to authorize the use of Drive-through Services and Minor Fuel Stations on lots with existing businesses, be adopted. 

11.b

Bylaws for First, Second and Third Readings

11.b.1

Bylaw 6016 - Permissive Tax Exemption 

• THAT Bylaw 6016, "City of Vernon Permissive Tax Exemption Bylaw 6016, 2024", a bylaw to exempt from taxation certain lands and improvements in the City of Vernon for the years 2025 through 2029, be read a first, second and third time. 

11.b.2

Bylaw 6017 - Subdivision Servicing Bylaw Amendment (Designation of Servicing Officer)

• THAT Bylaw 6017, "Subdivision and Development Servicing (Designation of Servicing Officer) Amendment Bylaw 6017, 2024", a bylaw to designate and define the role of the Servicing Officer, be read a first, second and third time. 

11.c

Bylaws for First and Second Readings and Set Public Hearing Date

11.c.1

Bylaw 6014 - 6092 Okanagan Landing Road Official Community Plan Amendment

• THAT Bylaw 6014, "6092 Okanagan Landing Road Official Community Plan Amendment Bylaw 6014, 2024", a bylaw to redesignate the subject lands from "Public & Institutional" to "Residential Medium Density" be read a first and second time;

  AND FURTHER, that the Public Hearing for Bylaw 6014, be scheduled for Monday, October 28, 2024, at 5:30 pm, in Council Chambers.  

11.c.2

Bylaw 6015 - 6092 Okanagan Landing Road Zoning Amendment 

• THAT Bylaw 6015, "6092 Okanagan Landing Road Zoning Amendment Bylaw 6015, 2024", a bylaw to rezone the subject lands from "Community" to "Multi Unit Medium Scale" be read a first and second time;

  AND FURTHER, that the Public Hearing for Bylaw 6015, be scheduled for Monday, October 28, 2024, at 5:30 pm, in Council Chambers.  

12.

COUNCIL INFORMATION UPDATES

12.a

Mayor and Councillors Reports

12.b

Notice of Motion

12.b.1

Mayor Cumming - Public Land for Attainable Income Qualified Cooperative Housing - Hesperia

• WHEREAS: The City of Vernon has the opportunity to allocate 5 acres of Hesperia Land to Co-op Housing Federation of BC, to conduct a feasibility study for constructing and managing (at scale) an income qualifying Co-op Housing development focused on moderate income households; and
  WHEREAS: committing the land to Co-op Housing BC would enable the City of Vernon to begin providing many additional housing units directly targeted on meeting the housing and financial needs of moderate-income households;
  THEREFORE, be it resolved, that Council direct staff to research the feasibility of this joint venture and provide options for Council’s consideration.

13.

INFORMATION ITEMS

13.a

Correspondence

13.b

Minutes from Council Committees

13.b.1

Tourism Commission - July 18, 2024

13.b.2

Climate Action Advisory Committee - July 31, 2024

14.

RECESS MEETING TO 5:30 PM FOR PUBLIC HEARING 

1.  Public Hearing for "Zoning Text (Drive-through Services and Minor Fuel Stations) Amendment Bylaw 6005, 2024" 

15.

RECONVENE MEETING

15.a

Bylaw(s) for Third Reading

15.a.1

Bylaw 6005 - Zoning Amendment for 1501 Highway 6

• THAT Bylaw 6005, “Zoning Text (Drive-through Services and Minor Fuel Stations - 1501 Hwy 6) Amendment Bylaw 6005, 2024”, a bylaw to authorize Drive-through Services and Minor Fuel Stations on LT 1, SEC 26, TWP 9, ODYD, PL 24027, Except PLs H14665 and KAP58251 (1501 Highway 6), be read a third time. 

16.

CLOSE OF MEETING

• THAT the Regular Council meeting be adjourned.