THE CORPORATION OF THE CITY OF VERNON

AGENDA

Regular Open Meeting of Council

Tuesday, April 11, 2023 at 1:30 P.m. - 4:30 P.m.

CITY HALL COUNCIL CHAMBER

3400 30 Street

Vernon B.C.

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1.

CALL REGULAR MEETING TO ORDER

1.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

1.b

Move to Committee of the Whole

• THAT Council move to the Committee of the Whole meeting.

2.

RECONVENE REGULAR MEETING AND RESOLUTION TO CLOSE MEETING

2.a

Resolution to Close Meeting

• THAT the meeting be closed to the public in accordance with Section 90 (1) of the Community Charter as follows:

  (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

  (g) litigation or potential litigation affecting the municipality;

  (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public.

3.

RECONVENE TO OPEN COUNCIL AT 1:30 PM

3.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

3.b

Agenda

• THAT the Agenda for the April 11, 2023 , Regular Open Meeting of Council be adopted as circulated.

3.c

Adoption of Minutes and Receipt of Committee of the Whole

• THAT the minutes of the Regular meeting of Council held March 27, 2023 be adopted;

  AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held March 27, 2023 be received.

4.

BUSINESS ARISING FROM THE MINUTES

5.

GENERAL MATTERS

5.a

Public Submissions: "9769 Eastside Road Closure Bylaw Number 5947, 2023"

Pursuant to Section 40 of the Community Charter, Council is providing an opportunity for the public to make submissions to City Council regarding the proposed  "9769 Eastside Road Closure Bylaw Number 5947, 2023".

6.

COUNCIL INQUIRIES

7.

ADMINISTRATION UPDATES

• THAT Council receive the Administration Updates dated April 11, 2023 for information.

8.

UNFINISHED BUSINESS

8.a

Emergency Program Level of Service for Non-Emergency Events Policy (7130-01)

• THAT Council consider and adopt the Corporate Policy Emergency Program - Level of Service for Non-Emergency Events as attached to the memorandum titled "Emergency Program Level of Service for Non-Emergency Event Policy" dated March 29, 2023 and respectfully submitted by the Director, Fire Rescue Services.

8.b

Regional District North Okanagan (RDNO) Electoral Area "B" Fire Protection Request (7010-03)

• THAT Council receive for information the memorandum titled "Regional District North Okanagan (RDNO) Electoral Area "B" Fire Protection Request", dated March 29, 2023 and respectfully submitted by the Director, Fire Rescue Services;

  AND FURTHER, that Council respectfully decline the request from the RDNO to provide fire service to Area "B" at this time.

8.c

HomeZero Collective Society Delegation (0230-01)

• THAT Council respectfully decline the $45,000 funding request from the HomeZero Collective Society for the Program Design Study as described in the memorandum titled “HomeZero Collective Society Delegation” dated April 4, 2023 and respectfully submitted by the Director, Community Safety, Lands and Administration.

  AND FURTHER that Council authorize the Mayor to provide a letter of support to the Federation of Canadian Municipalities for the HomeZero Collective Society’s Program Design Study funding application. 

9.

MATTERS REFERRED

10.

NEW BUSINESS

10.a

Fleet Vehicle Replacement - Update (1280-01)

• THAT Council receive the memorandum titled "Fleet Vehicle Replacement - Update" dated March 28, 2023, respectfully submitted by the Manager, Fleet Services;

  AND FURTHER, that Council authorize the additional expenditure of up to $509,135 to fund the 2023 Fleet Vehicle Replacement expected shortfall, to be funded by the 2022 Unexpended Uncommitted balance;

  AND FURTHER, that Council direct Administration to provide an update to the Fleet Replacement Strategy prior to the 2024 budget deliberations for Councils consideration.

10.b

Newton Road Sewer Service Cost Recovery (5340-06)

• THAT Council receive the memorandum titled "Newton Road Sewer Service Cost Recovery" dated March 28, 2023, and respectfully submitted by the Senior Project Manager, Infrastructure;

  AND FURTHER, that Council authorize cost recovery of the Sewer Reserve funded portion of the approved Newton Road sewer collector Project #2023-18 by way of Municipal Fee.

10.c

Public Health Agency of Canada Dementia Strategic Fund Grant (6460-10)

• THAT Council authorizes Administration to expend up to $184,710 for the Public Health Agency of Canada (PHAC)’s grant from its Dementia Strategic Fund to enrich and extend the City’s collaborative work with the Vernon Seniors Action Network in creating and implementing an Age and Dementia Friendly Community Plan as outlined in the memorandum titled “Public Health Agency of Canada Dementia Strategic Fund Grant” dated March 31, 2023 and respectfully submitted by the Long Range Planner.

10.d

2023 Lake Access Capital Projects Update (8700-02)

• THAT Council receives for information the memorandum titled "2023 Lake Access Capital Projects Update" dated March 28, 2023 and respectfully submitted by the Manager, Transportation.

10.e

2023 Tax Rate Options (1970-13-05)

• THAT Council select Option 4, Maximizing Utility Class Revenue and Placing Residential Increase at Budgeted 4.57%, as identified on Page 2 of Attachment 1 in the report titled “2023 Tax Rate Options”, dated March 31, 2023, respectfully submitted by the Manager, Financial Operations;

  AND FURTHER, that Council waive the 2023-2027 Financial Plan Revenue Policy objective of maintaining a business to residential tax rate ratio of no greater than 3.2 to 1.

  AND FURTHER, that Council direct Administration to prepare the Tax Rates Bylaw #5956 for initial readings at the next Council Meeting.

10.f

Growing Communities Fund (GCF) Statutory Reserve (1855-20)

• THAT Council receive for information the memorandum titled "Growing Communities Fund (GCF) Statutory Reserve" dated March 29, 2023 and respectfully submitted by the Director, Financial Services.

10.g

North Okanagan Canada Day Society - Council Representative (0230-20)

• THAT Council appoint (to be cited by Council) as the Council representative for the North Okanagan Canada Day Society until December 2023.

11.

LEGISLATIVE MATTERS

11.a

Bylaws for First, Second and Third Readings

11.a.1

Bylaw 5957

• THAT Bylaw 5957, "Growing Communities Fund Reserve Bylaw Number 5957, 2023", a bylaw to establish a reserve fund for the specified purpose of depositing Growing Communities Funds and using money received for one-time costs needed to build required infrastructure and amenities, be read a first, second and third time.

11.a.2

Bylaw 5958

• THAT Bylaw 5958, "Fees and Charges (Minor Development and Heritage Alteration Permits, Liquor Licence Application) Amendment Bylaw 5958, 2023", a bylaw to update fees in "City of Vernon Fees and Charges Bylaw Number 3909, 1993", be read a first, second and third time. 

12.

COUNCIL INFORMATION UPDATES

12.a

Mayor and Councillors Reports

12.b

Notices of Motion

12.b.1

Councillor Quiring - Solar Readiness

• THAT Council direct Administration to investigate requiring all new single family homes to be built with solar ready infrastructure to accommodate future installation of a solar system.

12.b.2

Mayor Cumming - Speed Bumps on Eastside Road

• THAT Council directs Administration to prepare a budget and plan to have the assessment of the Eastside Road speed bumps completed in 2023 using funds from the Development Reserve.

13.

INFORMATION ITEMS

13.a

Correspondence

13.b

Minutes from Council Committees

• Transportation Advisory, October 21, 2021
• Economic Development Advisory, June 24, 2022
• Advisory Planning, February 14, 2023

14.

CLOSE OF MEETING

• THAT the Regular Meeting of April 11, 2023 be adjourned.