THE CORPORATION OF THE CITY OF VERNON

AGENDA

Regular Open Meeting of Council

Monday, April 08, 2024 at 1:30 P.m. - 2:30 P.m.

CITY HALL COUNCIL CHAMBER

3400 30 Street

Vernon B.C.

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1.

CALL REGULAR MEETING TO ORDER

1.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

1.b

Move to Committee of the Whole

• THAT Council move to the Committee of the Whole meeting.

2.

RECONVENE REGULAR MEETING AND RESOLUTION TO CLOSE MEETING

2.a

Resolution to Close Meeting

• THAT the meeting be closed to the public in accordance with Section 90 (1) of the Community Charter as follows:

  (c) labour relations or other employee relations;

  (e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality.

   

3.

RECONVENE TO OPEN COUNCIL AT 1:30 PM

3.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

3.b

Agenda

• THAT the Agenda for the April 8, 2024 Regular Open Meeting of Council be adopted as circulated.

3.c

Adoption of Minutes and Receipt of Committee of the Whole

• THAT the minutes of the Regular meeting of Council held March 25, 2024 be adopted;

  AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held March 25, 2024 be received.

4.

BUSINESS ARISING FROM THE MINUTES

5.

GENERAL MATTERS

5.a

Introduction of new Manager, Legislative Services. 

The Director, Corporate Administration will introduce the new Manager, Legislative Services. 

5.b

Presentation - RCMP Quarterly Report

Insp. Blake MacLeod, Operations Manager, Vernon RCMP will provide Council with the Fourth Quarter Report for 2023 (October to December).

• THAT Council receives the RCMP Fourth Quarter Report for 2023 (October to December), as provided by Insp. Blake Macleod, Operations Manager, RCMP at the April 8, 2024 Regular Council Meeting.

5.c

Delegation - Okanagan Regional Library (0380-20)

Danielle Hubbard, CEO Okanagan Regional Library and Kristy Hennings, Librarian will present Council with the Okanagan Regional Library's new strategic plan initiatives and current activities in our local library branch. 

• THAT Council receive the April 8, 2024 presentation from Danielle Hubbard and Kristy Hennings of the Okanagan Regional Library for information.

5.d

Development Variance Permit (DVP00623) - 3106 16 Avenue

• THAT Council support Development Variance Permit Application 00623 (DVP00623) to vary Zoning Bylaw 5000 for Lot 3, Sec. 34, Twp. 9, ODYD, Plan 7135 (3106 16th Avenue) for construction of a four-plex development as outlined in the report titled “Development Variance Permit Application for 3106 16th Avenue” dated March 27, 2024 and respectfully submitted by the Planner, as follows:

  1. Section 9.12.5(b), minimum side yard (east) from 4.5m to 1.7m;
  2. Table 6.1, Minimum Landscape Buffer Schedule, RH1 Zone Level 2 Landscape Buffer for the west side yard and rear yard from “a minimum 1.5m vegetative landscape buffer combined with a fence” to “a minimum 1.5m vegetative landscape buffer”; and
  3. Table 7.1 - Parking Schedule from eight (8) to six (6) parking spaces for a four-plex with three or more bedrooms in each unit;

  AND FURTHER, that Council’s support of DVP00623 is subject to the following:

  1. That the development generally complies with the Site Plan & Zoning, prepared by CM Designs, dated August 14, 2023 (Attachment 3) to be attached to and form part of DVP00623;
  2. That the maximum building height does not exceed 11.4m; and
  3. That the gravel spaces fronting 15th Avenue shown on the Site Plan & Zoning, prepared by CM Designs, dated August 14, 2023 (Attachment 3) be vegetated to discourage parking.

5.d.1

Public Input - DVP00623

Public Input of Development Variance Permit DVP00623 for LOT 3, SEC 34, TWP 9, ODYD, PLAN 7135 (3106 16 Ave).

5.d.2

Permit Issuance - DVP00623

• THAT the Corporate Officer be authorized to issue Development Variance Permit DVP00623 for LOT 3, SEC 34, TWP 9, ODYD, PLAN 7135 (3106 16 Ave), to vary Zoning Bylaw 5000 to allow for construction of a four-plex development, once all conditions of Council are satisfied.

6.

COUNCIL INQUIRIES

7.

ADMINISTRATION UPDATES

• THAT Council receive the Administration Updates dated April 8, 2024, for information.

8.

UNFINISHED BUSINESS

8.a

Official Community Plan and Transportation Plan Engagement Strategy & Budget - Supplemental Information (6480-06)

• THAT Council receive for information the memorandum titled "Official Community Plan and Transportation Plan Engagement Strategy and Budget - Supplemental Information", dated March 26, 2024, and respectfully submitted by the Manager, Transportation and the Long Range Planner. 

8.b

2024 Southern Interior Local Government Association (SILGA) Conference - Updated Attendance (0530-10)

• THAT Council receive the memorandum titled "2024 Southern Interior Local Government Association Conference (SILGA) - Updated Attendance" dated March 26, 2024 and respectfully submitted by the Senior Executive Assistant;

  AND FURTHER, that Council ratifies the attendance of Councillor Brian Guy to the 2024 SILGA Conference, to be held in Kamloops, B.C. from April 30 - May 3, 2024.

9.

MATTERS REFERRED

10.

NEW BUSINESS

10.a

Recreation Services Concession Services Update (7700-16)

• THAT Council receive the memorandum titled "Recreation Services Concession Services Update" dated March 26, 2024 and respectfully submitted by the Manager, Customer Service - Recreation; 

  AND FURTHER, that Council endorse the provision of providing additional funding of up to $278,000 to the Recreation Facility Major Maintenance Reserve, which has a current balance of $845,241, towards the upgrades to Concessions at Kal Tire Place. 

10.b

Kal Tire Place Air-Cooled Liquid Chiller Repair (8215-24)

• THAT Council authorize Administration to fund the Kal Tire Place air-cooled liquid chiller repair, of up to $60,000, from the Recreation Services Major Maintenance Reserve. 

10.c

Digital Scoreboard Purchase for Kal Tire Place (7800-11)

• THAT Council receive the memorandum titled "Digital Scoreboard Purchase for Kal Tire Place dated February 23, 2024 and respectfully submitted by the Director, Recreation Services;

  AND FURTHER, that Council direct Administration to bring forward a 2025 budget request of up to $300,000 for the purchase and installation of a digital scoreboard at Kal Tire Place. 

10.d

2024 Sustainability Grants Program (5280-01)

• THAT Council amends the Sustainability Grants Program and endorses increasing the maximum grant amount to $2,000 per grant, as outlined in the memorandum titled "2024 Sustainability Grants Program", dated March 27, 2024 and respectfully submitted by the Specialist, Climate Action. 

10.e

2024 Tax Rate Options (1970-13)

• THAT Council select Option 1, Using Prior Year Tax Base Proportions but Maximizing Utility Class Revenue, as identified on Page 2 of Attachment 1 in the report titled "2024 Tax Rate Options", dated March 28, 2024, respectfully submitted by the Manager, Financial Operations;

  AND FURTHER, that Council direct Administration to prepare the Tax Rates Bylaw #5990 for initial readings at the April 22, 2024, Regular meeting of Council. 

10.f

2024 Projected Reserve Balances (1830-02)

• THAT Council receive for information the memorandum titled "2024 Projected Reserve Balances" dated March 27, 2024 and respectfully submitted by the Manager, Financial Planning & Reporting.

10.g

2025 - 2029 Financial Plan Schedule (1700-02)

• THAT Council approve the 2025-2029 Financial Plan timeline as set forth in the memorandum respectfully submitted by the Manager, Financial Planning & Reporting dated March 27, 2024 titled "2025-2029 Financial Plan Timeline". 

10.h

2023 Year-End Results - Sewer Only (1830-02)

• THAT Council receive for information the memorandum titled "2023 Year-End Results - Sewer Only", dated March 28, 2024 and respectfully submitted by the Director, Financial Services. 

10.i

Appointment of Corporate Officer (0570-03)

• THAT Sue Wood be appointed Corporate Officer and assigned the powers, duties and functions under section 148 of the Community Charter;

  AND FURTHER, that Sue Wood be appointed a Freedom of Information (FOI) Head for the City of Vernon as required under section 77 of the Freedom of Information and Protection of Privacy Act.

11.

LEGISLATIVE MATTERS

11.a

Bylaws for Adoption

11.a.1

Bylaw 5989

• THAT Bylaw 5989, "Subdivision and Development Servicing (Water Servicing Requirements) Amendment Bylaw 5989, 2024", a bylaw to amend "City of Vernon Subdivision and Development Servicing Bylaw #3843, 1992", to correct inconsistencies and conflicts with Regional District of North Okanagan Subdivision and Development Servicing Bylaw 2650, be adopted. 

11.b

Bylaws for First, Second and Third Readings

11.b.1

Bylaw 5993

• THAT Bylaw 5993, "Building Bylaw (Zero Carbon Step Code Requirements) Amendment Bylaw 5993, 2024", a bylaw to amend Building Bylaw 5900 to include provisions for Zero Carbon Step Code Requirements, be read a first, second and third time. 

12.

COUNCIL INFORMATION UPDATES

12.a

Mayor and Councillors Reports

13.

INFORMATION ITEMS

13.a

Correspondence

1. Letter dated February 29, 2024 from the Town of Osoyoos re: Support for Resolution
2. Letter dated April 1, 2024 from SilverStar Mountain Resort re: Federal legislation regarding the prohibition of residential property by non-Canadians

13.b

Minutes from Council Committees

• Climate Action Advisory Committee, November 8, 2023
• Climate Action Advisory Committee, January 31, 2024
• Tourism Commission, February 21, 2024
• Advisory Planning Committee, March 12, 2024

14.

CLOSE OF MEETING

• THAT the Regular Council meeting be adjourned.