THE CORPORATION OF THE CITY OF VERNON

MINUTES OF THE REGULAR MEETING OF COUNCIL

Monday, November 28, 2022 at 1:30 P.m. - 4:30 P.m.

CITY HALL COUNCIL CHAMBER

3400 30 Street

Vernon B.C.

Mayor and Council Members Present:

• Mayor V. Cumming
• T. Durning
• K. Fehr
• K. Gares
• A. Mund
• B. Quiring
• B. Guy

Administration Present:

• W. Pearce, Chief Administrative Officer
• P. Bridal, Deputy Chief Administrative Officer
• K. Poole, Director, Community Safety, Lands and Administration
• J. Nicol, Deputy Corporate Officer
• K. Flick, Director, Community Infrastructure and Development Services
• D. Law, Director, Financial Services
• J. Rice, Director, Operation Services
• C. Poirier, Manager, Communication and Grants
• B. Bandy, Manager, Real Estate
• T. Martens, Manager, Financial Planning & Reporting
• C. Broderick, Manager, Current Planning
• M. Austin, Current Planner
• M. Faucher, Current Planner
• R. Nuriel, Economic Development Planner
• J. Perrott, Manager, Economic Development and Tourism
• E. Croy, Manager, Transportation
• T. Silverthorn, Manager, Tourism
• R. Strobel, Manager, Fleet Services
• S. Wright, Manager, Community Recreation
• D. Lees, Manager, Protective Services
• M. Dowhaniuk, Manager, Infrastructure
• L. Walker, Manager, Customer Service - Recreation
• C. Isles, Executive Assistant, Real Estate & Corporate Services
• J. Winquist, Communications Officer
• S. Patterson, Specialist, Talent Acquisition & Retention
• J. Bruns, Manager, Legislative Services
• K. McDonald, Specialist, Security Systems
• B. Riome, Climate Action Implementation Coordinator
• M. Doyle, Senior Executive Assistan
• Richard Bedard

Also Present:

• A. Hofsink, Deputy Fire Chief

  B. Story, Manager,

---

1.

CALL REGULAR MEETING TO ORDER

Mayor Cumming called the Regular meeting to order at 8:45 am.

1.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

1.b

Move to Committee of the Whole

• Moved by: Councillor Gares
  Seconded by: Councillor Mund

  THAT Council move to the Committee of the Whole meeting.

  CARRIED

2.

RECONVENE REGULAR MEETING AND RESOLUTION TO CLOSE MEETING

Mayor Cumming reconvened the Regular Open Meeting at 10:31 am and requested a motion to move to In Camera.

2.a

Resolution to Close Meeting

• Moved by: Councillor Gares
  Seconded by: Councillor Durning

  THAT the meeting be closed to the public in accordance with Section 90 (1) of the Community Charter as follows:

  (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

  (e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

  (g) litigation or potential litigation affecting the municipality;

  (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;

  (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

  (m) a matter that, under another enactment, is such that the public may be excluded from the meeting;

  AND FURTHER, that the meeting be closed to the public in accordance with Section 90 (2) of the Community Charter as follows: 

  (b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

  CARRIED

3.

RECONVENE TO OPEN COUNCIL AT 1:30 PM

Mayor Cumming called the Regular Open meeting back to order at 1:30 pm.

3.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

3.b

Agenda

• Moved by: Councillor Mund
  Seconded by: Councillor Gares

  THAT the Agenda for the November 28, 2022, Regular Open Meeting of Council be amended to remove Item 5.b. General Matters

  CARRIED

3.c

Adoption of Minutes and Receipt of Committee of the Whole

• Moved by: Councillor Fehr
  Seconded by: Councillor Durning

  THAT the minutes of the Regular meeting of Council held November 14, 2022, be adopted;

  AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held November 14, 2022 be received.

  CARRIED

4.

BUSINESS ARISING FROM THE MINUTES

5.

GENERAL MATTERS

5.a

Presentation - Recognition of Lyle Duffield, Crime Prevention / RCMP Volunteer

Mayor Cumming and Supt. Shawna Baher presented Lyle Duffield with recognition for providing an outstanding 30 years of dedicated service to his community as a RCMP Volunteer.

5.b

Presentation - Interior Health Authority Update

5.c

Delegation - Vernon Winter Carnival Society

Vicki Proulx, Executive Director, Vernon Winter Carnival Society, presented on the planned events for the 63rd Vernon Winter Carnival, February 3 - 12, 2023.

The following points were noted:

• full schedule of events for Council's information included in agenda
• over 130 events scheduled over the 10-day Winter Carnival
• anticipating attendance to be at pre-COVID levels
• remain committed to community with a variety of events for everyone
• appreciate financial support they receive from a variety of sources
• hosting a major concert at Kal Tire Place
• first annual kick-ball tournament
• encountering consistent issues with the cost involved in booking City facilities, it is impacting the ability to book events
• Carnival has an economic benefit of close to $1M for the City of Vernon
• would like Council to consider cost structure of venues as they are not accessible at the current cost, it remains a challenge to provide low-cost events when the cost of booking facility is so high
• would like City of Vernon to become more of a partner.

Requests:

1. The City research cost comparisons of venue rentals
2. On the basis of this research, vary the cost of renting Kal Tire Place for the Snow Globe Concert on Feb. 10, 2023 and the rental of the Grand Park Ball Diamonds for the Carnival Kick-ball Tournament on Feb. 11 and 12, 2023.

• Moved by: Councillor Fehr
  Seconded by: Councillor Durning

  THAT Council receive the November 28, 2022 presentation Vicki Proulx, Executive Director, Vernon Winter Carnival Society, for information.

  CARRIED

5.d

Development Variance Permit (DVP00571) - 1608 43 Avenue and 4211 17 Street

• Moved by: Councillor Quiring
  Seconded by: Councillor Gares

  THAT Council support Development Variance Permit 00571 (DVP00571) to vary Zoning Bylaw 5000 for Lot A, Sec 2, TP 8, ODYD, Plan 32561 (1608 43rd Avenue and 4211 17th Street) as outlined in the report titled "Development Variance Permit Application for 1608 43rd Avenue and 4211 17th Street" dated November 18, 2022 and respectfully submitted by the Current Planner by:

  1. Varying Section 9.5.5, minimum rear yard, from 6m to 2.54m for the existing house on proposed Lot 1; and
  2. Varying Section 9.5.5, minimum rear yard, from 6m to 4.82m for the existing house on proposed Lot 2;

  AND FURTHER, that Council's support of DVP00571 is subject to the following:

  1. That the site plan (Attachment 1) be attached to and form part of DVP00571

5.d.1

Public Input - DVP00571

The Corporate Officer advised that one written submission had been received as follows:

• Email dated November 1, 2022 from T. Scheider

Mayor Cumming called a first time for representation from the public in attendance who believed their interest in property was affected by Development Variance Permit 00571.

Rafael Disterhoft, Applicant

• there are lots of young families in area
• the development would benefit the community
• neighbours seems appreciative of his application.

Mayor Cumming called a second time, third and final time for representation from the public and there being none, closed the Public Input for DVP00571.

THE QUESTIONS WAS CALLED ON THE MAIN MOTION AND DECLARED CARRIED

5.d.2

Permit Issuance - DVP00571

• Moved by: Councillor Quiring
  Seconded by: Councillor Mund

  THAT the Corporate Officer be authorized to issue Development Variance Permit DVP00571 for Lot A, Sec 2, TP 8, ODYD, Plan 32561 (1608 43^rd Avenue/4211 17^th Street), to vary Zoning Bylaw 5000 - the minimum rear yard on proposed Lots 1 and 2, once all conditions of Council are satisfied and “1608 43^rd Ave and 4211 17^th St Rezoning Amendment Bylaw 5925, 2022” is adopted.

  CARRIED

6.

COUNCIL INQUIRIES

7.

ADMINISTRATION UPDATES

Vernon Aquatic Centre - Hours of Operation

Council inquired regarding the hours of the aquatic centre.  An increase in fees is preferred to a reduction in hours.  

Holiday Lighting

Council inquired regarding holiday lighting and the absence of the Downtown Vernon Association tree that is lit up in the downtown core and the Christmas bell (Harolds's Star) that used to hang over the intersection of 30 Avenue and 32 Street.  Admin. advised that the bell cannot be hung as it became a structural issue and was unsafe.

• Moved by: Councillor Quiring
  Seconded by: Councillor Gares

  THAT Council receive the Administration Updates dated November 28, 2022, for information.

  CARRIED

8.

UNFINISHED BUSINESS

8.a

Letter dated November 4, 2022 - A Call for Action - Homelessness, Winter Shelter and the Need for Meaningful Change

Councillor Fehr declared a perceived conflict of interest as his employer is Turning Points Collaborative.  Councillor Fehr left the meeting at 2:01 pm.

• Moved by: Councillor Quiring
  Seconded by: Councillor Durning

  THAT Council direct Administration to prepare a response, under the Mayor's signature, to the authors of the letter dated November 4, 2022 titled "A Call for Action: Homelessness, Winter Shelter and the Need for Meaningful Change", requesting a summary of the current situation in the City of Vernon and specific actions the City should take to address the issue.

  CARRIED
• Councillor Fehr returned to the meeting at 2:07 pm.

8.b

Downtown Murals - Background Information (0810-30)

• Councillor Quiring left the meeting at 2:09 pm. 

  Moved by: Councillor Quiring
  Seconded by: Councillor Gares

  THAT Council receive the memorandum titled "Downtown Murals - Background Information" dated November 17, 2022, respectfully submitted by the Director, Operation Services;

  AND FURTHER, that Council directs Administration to pay the $100,100 to the Downtown Vernon Association (DVA) as work is completed and the DVA invoices the City.

  CARRIED

8.c

Private Buoys in Okanagan Lake (0912 - Lake Access)

• Moved by: Councillor Fehr
  Seconded by: Councillor Gares

  THAT Council receive for information the memorandum titled "Private Buoys in Okanagan Lake" dated November 16, 2022 and respectfully submitted by the Real Estate Manager.

  CARRIED (6 to 0)

8.d

2023 - 2027 Proposed Financial Plan - Revised (1700-02-2023)

• Moved by: Councillor Gares
  Seconded by: Councillor Mund

  THAT Council receive for information the memorandum titled “2023-2027 Proposed Financial Plan - Revised” dated November 23, 2022 respectfully submitted by the Director, Financial Services.

  CARRIED
• Councillor Quiring returned at 2:24 pm.

9.

MATTERS REFERRED

DECLASSIFIED MOTION FROM THE IN CAMERA MEETING HELD SEPTEMBER 26, 2022:

Renewal of Vernon Fire Rescue Ammonia/Chlorine/Sulphur Dioxide Hazardous Materials Response Agreement with City of Armstrong (7010-03)

‘THAT Council endorse the Ammonia/Chlorine/Sulphur Dioxide Hazardous Materials Response Agreement between the City of Vernon and the City of Armstrong as presented in the report titled "Renewal of Vernon Fire Rescue Ammonia/Chlorine/Sulphur Dioxide Hazardous Materials Response Agreement with City of Armstrong", dated August 30, 2022 and respectfully submitted by the Deputy Chief Training, Prevention and Logistics;
AND FURTHER, that Council authorize the Mayor and City Clerk to sign the subject agreement, between the City of Vernon and the City of Armstrong for the term as presented;
AND FURTHER, that Council declassify the resolution and remove from in-camera, once the agreement has been executed by all parties.’

DECLASSIFIED MOTION FROM THE IN CAMERA MEETING HELD NOVEMBER 14, 2022

CAO Recruitment

‘THAT Council appoint Ms. Patti Bridal as Chief Administrative Officer, effective December 10, 2022 for a term through to December 6, 2024; 

AND FURTHER, that Council appoint Mr. Kevin Poole as Deputy CAO (remaining in his position as Director, Community Safety, Lands & Administration);

AND FURTHER, that recruitment for a Chief Administrative Officer commence in June 2024;

AND FURTHER, that the resolution be declassified upon a Chief Administrative Officer employment agreement being executed by Ms. Patti Bridal and the Corporation.’

DECLASSIFED MOTION FROM THE IN CAMERA MEETING HELD NOVEMBER 28, 2022:

Proposed Sale of Parking Lot 3004 32 Avenue - Parking Passes (0911-20)

‘THAT Council direct Administration to sell the 2023 monthly parking passes for the 11 spaces at the Medical Clinic - Transit Lot with a civic address of 3004 32nd Avenue, one month at a time and one month in advance, until further direct is provided by Council.’

10.

NEW BUSINESS

10.a

Lakeview Revitalization Projects Progress - November (8000-02-03-06)

• Moved by: Councillor Gares
  Seconded by: Councillor Durning

  THAT Council receive for information the memorandum titled "Lakeview Revitalization Project Progress - November", dated November 18, 2022 and respectfully submitted by the Manager, Aquatics.

  CARRIED

10.b

UBCM Community Resiliency Investment Program - 2023 FireSmart Community Funding & Supports (1855-20)

• Moved by: Councillor Gares
  Seconded by: Councillor Mund

  THAT Council authorize Administration to apply for up to $200,000 from the "UBCM Community Resiliency Invest Program - 2023 FireSmart Community Funding & Supports", as attached to the report of the same titles, dated November 10, 2022 and respectfully submitted by the Director, Fire Rescue Services;

  AND FURTHER, that Council authorize Administration to assume overall grant management.

  CARRIED

10.c

British Columbia Destination Development Fund - Grant Application (6140-20)

• Moved by: Councillor Mund
  Seconded by: Councillor Fehr

  THAT Council receive the memorandum titled “British Columbia Destination Development Fund – Grant Application” dated November 17, 2022 and respectfully submitted by the Senior Project Manager;

  AND FURTHER, that Council support the Phase 2 development of Becker Park Bike Skills park at a cost of $500,000;

  AND FURTHER, that Council authorize Administration to submit a grant application in the amount of $500,000 to the Provincial “Destination Development Fund” program funding stream.

  CARRIED

10.d

2022 Sustainability Grants Program Recipients Fall Intake (5280-03)

• Moved by: Councillor Mund
  Seconded by: Councillor Gares

  THAT Council endorse the 2022 Sustainability Grants Program Fall Intake recipients as follows:

  1. Precious Plastic Cap Recycling: Sidney Kwakkel ($1,000)
  2. The Wetlands of Vernon: Harold Sellers ($1,000)

  as outlined in the memorandum titled ‘2022 Sustainability Grants Program Recipients Fall Intake’ dated November 21, 2022 and respectfully submitted by the Environmental Planning Assistant. 

  CARRIED

10.e

2022 Third Quarter Economic & Tourism Indicators Update (6750-01)

• Moved by: Councillor Gares
  Seconded by: Councillor Durning

  THAT Council receive for information the memorandum titled "2022 Third Quarter Economic & Tourism Indicators Update" dated November 16, 2022 and respectfully submitted by the Manager, Economic Development & Tourism.

  CARRIED

10.f

Official Community Plan Amendment, Rezoning and Development Variance Permit Applications for 2702 and 2800 40th Street (3340-20)

• Moved by: Councillor Gares
  Seconded by: Councillor Guy

  THAT Council support, in principle, Official Community Plan Amendment application 00098 (OCP00098) to amend the Official Community Plan land use designation of Lot 3, Plan 3761, DL 71, ODYD (2702 40th Street) and Lot A, Plan KAP73789, DL 71, ODYD (2800 40th Street) from ‘Residential Small Lot’ to ‘Public and Institutional’, as outlined in the report titled “Official Community Plan Amendment, Rezoning and Development Variance Permit Applications for 2702 and 2800 40th Street” dated November 16, 2022 and respectfully submitted by the Economic Development Planner;

  AND FURTHER, that Council support presenting the proposed Official Community Plan Amendment application at a public open house in order to seek public input prior to the Public Hearing;

  AND FURTHER, that Council support, in principle, rezoning application 00391 (ZON00391) to rezone Lot 3, Plan 3761, DL 71, ODYD (2702 40th Street) and Lot A, Plan KAP73789, DL 71, ODYD (2800 40th Street) from ‘RM2 – Multiple Housing Residential’ to ‘P3 – Private Institutional’ in order to expand an existing seniors residential care facility;  

  AND FURTHER, that Council support Development Variance Permit Application 00593 (DVP00593) to vary the following sections of Zoning Bylaw 5000 to allow for the expansion of a seniors residential care facility on Lot 3, Plan 3761, DL 71, ODYD (2702 40th Street) and Lot A, Plan KAP73789, DL 71, ODYD (2800 40th Street): 

  1. to vary the maximum projections for the patio roof in the front yard setback from 1.5m to 3.96m (Section 4.4.2); and
  2. to vary the minimum south side yard setback for the building wall from 6.0m to 3.0m and 1.83m for the roof overhang (Section 12.3.5); 

  AND FURTHER, that Council’s support of DVP00593 is subject to the following: 

  1. that Lot 3, Plan 3761, DL 71, ODYD (2702 40th Street) and Lot A, Plan KAP73789, DL 71, ODYD (2800 40th Street) be consolidated into one lot;
  2. the owner is to build or enter into a Development Agreement for the construction of the curb, gutter and sidewalk along the frontage of Lot 3, Plan 3761, DL 71, ODYD (2702 40th Street);
  3. the owner is to pave the laneway for the remaining ~30m south of the property to 27th Avenue; and
  4. that the site plan, floor plan, building elevations and landscaping plans generally noted as Attachments 6–8 be attached to and form part of DVP00593.
  CARRIED

10.g

Proposed Text Amendments to C10A: Tourist Commercial and Residential Zoning District (6450)

Councillor Durning left the meeting at 3:07 pm and returned at 3:08 pm.

• Moved by: Councillor Quiring
  Seconded by: Councillor Fehr

  THAT Council support the preparation of a text amendment to zoning district C10A: Tourism Commercial and Residential as outlined in the report titled "Proposed Text Amendments to C10A: Tourist Commercial and Residential Zoning District" dated November 16, 2022 and respectfully submitted by the Economic Development Planner.

  CARRIED

10.h

Flag Policy (0110-40)

• Moved by: Councillor Gares
  Seconded by: Councillor Durning

  THAT Council receive the memorandum titled “Flag Policy” dated November 18, 2022 and respectfully submitted by the Manager, Legislative Services;

  AND FURTHER, that Council amend the “Flag Policy” as presented to Council this 28^th day of November, 2022.

  Before the question was called, it was:
• Amendment:
  Moved by: Councillor Fehr
  Seconded by: Councillor Durning

  THAT Council refer the Flag Policy back to Administration for further development.

10.i

Acting Mayor Schedule Amendment (0530-01)

• Moved by: Councillor Mund
  Seconded by: Councillor Quiring

  THAT Council appoint Councillor Gares as Acting Mayor for January 2023 and Councillor Quiring as Acting Mayor for February 2023 as outlined in the memorandum titled "Acting Mayor Schedule Amendment" dated November 21, 2022 and respectfully submitted by the Manager, Legislative Services.

  CARRIED

10.j

Additional Cleaning Services (1700-02-2023)

• Moved by: Councillor Mund
  Seconded by: Councillor Durning

  THAT Council receive the memorandum titled “Additional Cleaning Services” dated November 23, 2022 respectfully submitted by the Director, Financial Services;

  
  AND FURTHER, that Council authorize the extension of additional cleaning services until December 31, 2024 at a cost of $168,000, funded by the COVID-19 Safe Restart Grant reserve.

  CARRIED

11.

LEGISLATIVE MATTERS

• Moved by: Councillor Gares
  Seconded by: Councillor Fehr

  THAT Council add Bylaw 5925, "1608 43^rd Ave and 4211 17^th St Rezoning Amendment Bylaw 5925, 2022", to the agenda for First, Second and Thirds readings, as Item 11.b.4.

  CARRIED

11.a

Bylaws for Adoption

11.a.1

Bylaw 5908

Councillor Quiring declared a conflict as his firm (MQN) may bid on the Active Living Centre.  Councillor Quiring left the meeting at 4:00 pm.

• Moved by: Councillor Mund
  Seconded by: Councillor Gares

  THAT Bylaw 5908, “Active Living Centre Loan Authorization Bylaw 5908, 2022", a bylaw to borrow upon the credit of the Municipality a sum not exceeding One Hundred and Twenty-one million dollars, $121,000,000, to construct an Active Living Centre facility servicing the City of Vernon, be adopted.

  CARRIED
• Councillor Quiring returned to the meeting at 4:01 pm.

11.b

Bylaws for First, Second and Third Readings

11.b.1

Bylaw 5929

• Moved by: Councillor Mund
  Seconded by: Councillor Gares

  THAT Bylaw 5929, “Sewer User Rates (Rate Increases) Amendment Bylaw Number 5929, 2022”, a bylaw to amend the Sewer User Rates Bylaw Number 5400, 2013, be read a first, second and third time.

  CARRIED

11.b.2

Bylaw 5930

• Moved by: Councillor Mund
  Seconded by: Councillor Durning

  THAT Bylaw 5930, “Fees and Charges (High Strength Waste Discharge Rate Increase Amendment Bylaw 5930, 2022”, a bylaw to amend the surcharge for high strength wastes discharged to the City of Vernon sanitary system, be read a first, second and third time.

  CARRIED

11.b.3

Bylaw 5931

• Moved by: Councillor Mund
  Seconded by: Councillor Gares

  THAT Bylaw 5931, “Fire Services (Ice and Swift-Water Rescue) Amendment Bylaw Number 5931, 2022”, a bylaw to amend the Fire Services Bylaw 5635, be read a first, second and third time.

  CARRIED

11.b.4

Bylaw 5925

• Moved by: Councillor Mund
  Seconded by: Councillor Gares

  THAT Bylaw 5925, "1608 43^rd Ave and 4211 17^th St Rezoning Amendment Bylaw 5925, 2022", a bylaw to rezoning the subject property from "R5 - Four-plex Residential" to "R4 - Small Lot Residential", be read a first, second and third time.

  CARRIED

12.

COUNCIL INFORMATION UPDATES

12.a

Mayor and Councillors Reports

12.a.1

Councillor Quiring

Attended:

• Downtown Vernon Association (DVA) Meeting
• Regional District of North Okanagan (RDNO) Orientation
• Cultural Centre roll-out strategy
• RDNO Committee of the Whole Budget presentation 
• Tour of Search & Rescue building

12.a.2

Councillor Mund

No Report

12.a.3

Councillor Gares

Attended:

• Affordable Housing Conference
• Vernon Winter Carnival light-up
• Greater Vernon Chamber of Commerce (GVCoC) Business after 5
• GVCoC Advocacy Meeting
• RDNO Orientation
• Powerhouse Miracle of 34th Street Production
• Arts Council of North Okanagan roundtable
• Providing advance notification of a Notice of Motion for the December 12, 2022 Regula meeting regarding an equity, diversity and inclusivity policy.

12.a.4

Councillor Guy

Attended:

• RDNO Orientation
• Climate Action Advisory
• Vernon Winter Carnival light-up
• Meeting with senior staff and other City representatives

12.a.5

Councillor Fehr

Attended:

• RDNO orientation
• Partners in Action meeting
• Affordable Housing conference
• Meeting with CMHC
• Networking with other jurisdictions

12.a.6

Councillor Durning

Attended:

• Salvation Army bell ringing campaign
• Vernon Winter Carnival lunch 
• O'Keefe Ranch Board Meeting
• Artsolutely
• Roundtable at Arts Council
• RDNO orientation
• GVCoC Business after 5

12.a.7

Mayor Cumming

Attended:

• Advisory Planning Committee
• Tourism Commission
• Meeting with Mayor of Penticton
• RDNO Orientation
• Ribbons of Green meeting
• Climate Action Advisory
• Economic Development Advisory
• Meeting with Vernon family physicians
• Tour of Heartstone Manor
• Vernon Winter Carnival light up
• Meeting with Mayor of Kamloops

12.b

Notices of Motion

12.b.1

Anti-Racial Discrimination and Anti-Racism Policy

• Moved by: Councillor Fehr
  Seconded by: Councillor Durning

  THAT Administration bring the Lidstone & Company drafted (and free) Anti-Racial Discrimination and Anit-Racism Policy back for Council's consideration;

  AND FURTHER, that Administration provides information regarding the level of training, learning and development, orientation/onboarding required to adhere to the conditions and requirements outlined in the Policy;

  AND FURTHER, that Administration provides a personnel support and training budget for Council's consideration;

  AND FURTHER, that Administration provides a recommendation regarding the corporation making application to join the Canadian Commission for UNESCO's Coalition against Racism

   

  CARRIED

• Mayor Cumming left the meeting at 4:22 pm and returned at 4:24 pm.

  Amendment:
  Moved by: Councillor Fehr
  Seconded by: Councillor Gares

  THAT Council add the following clause to the Anti-Racial Discrimination and Anti-Racism Policy:

  AND FURTHER, that Administration bring forward recommendation on the Lidstone policy to match community needs and the UNESCO policy.

  CARRIED

12.b.2

Memorial Plaque

• Moved by: Councillor Gares
  Seconded by: Councillor Quiring

  'THAT Council direct Administration to set-up a memorial plaque to be located on the stone rockface outside City Hall to honor the three most recent Councillors who passed during their term in office, Patrick Nicol (2014), Bob Spiers (2018) and Dalvir Nahal (2021);

  AND FURTHER, that Council authorize the expenditure of up to $5,000 to allow for the preparation and creation of the memorial plaque;

  AND FURTHER, that Administration provide Council with the source of funding;

  AND FURTHER, that Council approve the quotation to be added to the Memorial which exemplifies their contributions:  "What you leave behind is not what is engraved in stone monuments but what is woven into the lives of others" - Thucydides, or quote determined by Council;

  AND FURTHER, that the Memorial Plaque(s) be installed no later than Spring of 2023.

  Opposed (2)

  Mayor Cumming, and Councillor Fehr

  CARRIED (5 to 2)

12.b.3

Sustainable Use Paper Policy

• Moved by: Councillor Gares
  Seconded by: Councillor Durning

  THAT Council direct Administration to create and implement a Sustainable Use Paper Policy that is specific for Council that reduces the use of paper and helps move us closer to a more "green" paperless organization.  This policy could incorporate sustainable best practices in its procurement, use and disposal of all paper products;

  AND FURTHER, that Administration determines which area(s) in Council duties, committees and/or meetings can be immediately eliminated or reduced in order to reduce our carbon footprint by going digital.  The areas that could be immediately adjusted, but are not limited to:

  1. Council Agendas
  2. Council Orientation Packages
  3. Reports
  4. Other documents that can easily be converted to a digital copy that is accessible via our Surfaces
  5. City of Vernon Committees

  AND FURTHER, that the initial Annual Financial Budget binder would be exempt from this policy but with ongoing amendments being provided digitally;

  AND FURTHER, that Staff is to create a timeline that addresses the organization's overall paper usage and where necessary adjustments can be made to help reduce paper consumption and subsequent paper cost as a method to reduce consumption, improve environmental principles and improve costs to taxpayers.

  CARRIED (7 to 0)

13.

INFORMATION ITEMS

13.a

Correspondence

13.b

Minutes from Council Committees

• Advisory Planning, October 10, 2022
• Tourism Commission, October 19, 2022

14.

CLOSE OF MEETING

Mayor Cumming closed the meeting at 5:12 pm.