THE CORPORATION OF THE CITY OF VERNON

MINUTES OF THE REGULAR MEETING OF COUNCIL

-
CITY HALL COUNCIL CHAMBER
3400 30 Street
Vernon B.C.
Mayor and Council Members Present:
  • Mayor V. Cumming
  • S. Anderson
  • T. Durning
  • K. Fehr
  • K. Gares
  • A. Mund
  • B. Quiring
Administration Present:
  • P. Bridal, Deputy Chief Administrative Officer
  • K. Poole, Director, Community Safety, Lands and Administration
  • J. Nicol, Deputy Corporate Officer
  • K. Flick, Director, Community Infrastructure and Development Services
  • D. Law, Director, Financial Services
  • J. Rice, Director, Operation Services
  • S. Patterson, Specialist, Talent Acquisition & Retention
  • J. Bruns, Manager, Legislative Services

1.
CALL REGULAR MEETING TO ORDER

 

Mayor Cumming called the meeting to order at 8:40 am.

1.a
Land Acknowledgement

 

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

1.b
Move to Committee of the Whole

 
  • Moved by:Councillor Durning
    Seconded by:Councillor Fehr

    THAT Council move to the Committee of the Whole meeting.

    CARRIED

2.
RECONVENE REGULAR MEETING AND RESOLUTION TO CLOSE MEETING

 

Mayor Cumming reconvened the Regular Open Meeting at 8:43 am and requested a motion to move to In Camera.

2.a
Resolution to Close Meeting

 
  • Moved by:Councillor Gares
    Seconded by:Councillor Mund

    THAT the meeting be closed to the public in accordance with Section 90 (1) of the Community Charter as follows:

    (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

    (e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

    (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for the purpose.

    CARRIED

3.
RECONVENE TO OPEN COUNCIL AT 1:30 PM

 

Mayor Cumming called the Regular Open meeting back to order at 1:30 pm.

3.a
Land Acknowledgement

 

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

3.b
Agenda

 
  • Moved by:Councillor Gares
    Seconded by:Councillor Mund

    THAT the Agenda for the October 11, 2022, Regular Open Meeting of Council be amended to include:

    1. SEE ITEM - 5.c.1. General Matters - Public Input - Development Variance Permit 00572 for 1607 Pottery Road
    CARRIED

3.c
Adoption of Minutes and Receipt of Committee of the Whole

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Fehr

    THAT the minutes of the Regular meeting of Council held September 26, 2022,    be adopted;

    AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held          September 26, 2022, be received.

    CARRIED

4.
BUSINESS ARISING FROM THE MINUTES

 

5.
GENERAL MATTERS

 

5.a
Presentation - Social Planning Council Quarterly Report (0360-20-35)

 

Annette Sharkey, Executive Director, Social Planning Council of the North Okanagan will provide the Social Planning Council / Partners in Action Quarterly Report:  July 1 to September 30, 2022.

The following points were noted:

  • Review of work providing support for homelessness and those sleeping outside - focus is on providing relief during extreme weather in the summer as well as in winter
  • Housing relief on the horizon with Turning Points Collaborative Society spaces and the re-start of the hotel program
  • Review of second round of Strengthening Communities funding
  • Harm Reduction (HART) Program review
  • Local Immigration Partnership Council review
  • Social Planning Council Anti-racism Committee initiatives
  • Moved by:Councillor Mund
    Seconded by:Councillor Gares

    THAT Council receive the Social Planning Council / Partners in Action Quarterly Report, July 1 to September 30, 2022, for information.

    CARRIED

5.b
Development Variance Permit (DVP00556) - 7567 Klinger Road

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Gares

    THAT Council support Development Variance Permit Application 00556 (DVP00556) to vary Zoning Bylaw 5000 on LT 4, SEC 19, TWP 9, ODYD, PLAN 18350 (7567 Klinger Road) as follows:

    a) Section 4.5.4 to permit construction of a secondary building or structure in a front yard;

    AND FURTHER, that Council's support of DVP00556 is subject to the following:

    a) That the site plan, building elevations and floor plans, intended to illustrate the size and location of the proposed garage (Attachment 1) in the report titled "Development Variance Permit Application for 7567 Klinger Road" dated September 27, 2022 and respectfully submitted by the Current Planner, be attached to and form part of DVP00556 as Schedule 'A'.

5.b.1
Public Input - DVP00556

 

The Corporate Officer advised that no written submissions had been received.

Mayor Cumming called a first time for representation from the public in attendance who believed their interest in property was affected by Development Variance Permit 00556 and there being none, Mayor Cumming called a second, third and final time for representation from the public, and there being none, closed the Public Input for DVP00556.

THE QUESTION WAS CALLED ON THE MAIN MOTION AND DECLARED CARRIED

5.b.2
Permit Issuance - DVP00556

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Quiring

    THAT the Corporate Officer be authorized to issue Development Variance Permit DVP00556 for LT 4, PL 18350, SEC 19, TWP 9, ODYD (7567 Klinger Road), to permit construction of a secondary building or structure in a front yard, once all conditions of Council are satisfied.

    CARRIED

5.c
Development Variance Permit (DVP00572) - 1607 Pottery Road

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Gares

    THAT Council support Development Variance Permit Application 00572 (DVP00572) to vary Zoning Bylaw 5000 on LT 4, SEC 35, TWP 9, ODYD, PLAN 21248 (1607 Pottery Road) as follows:

    a)    Section 9.3.6 to permit vehicular access to the subject property from Pottery Road;

    AND FURTHER, that Council’s support of DVP00572 is subject to the following:

    a)    That the site plan (Attachment 1) in the report titled “Development Variance Permit Application for 1607 Pottery Road” dated September 27, 2022 and respectfully submitted by the Current Planner, be attached to and form part of DVP00572 as Schedule ‘A’.

5.c.1
Public Input - DVP00572

 

The Corporate Officer advised that one written submission had been received as follows:

  • Email dated October 7, 2022 from D. Whitehead and R. Cook

Mayor Cumming called a first time for representation from the public in attendance who believed their interest in property was affected by Development Variance Permit 00556 and there being none, Mayor Cumming called a second, third and final time for representation from the public, and there being none, closed the Public Input for DVP00572.

THE QUESTION WAS CALLED ON THE MAIN MOTION AND DECLARED CARRIED

5.c.2
Permit Issuance - DVP00572

 
  • Moved by:Councillor Fehr
    Seconded by:Councillor Durning

    THAT the Corporate Officer be authorized to issue Development Variance Permit DVP00572 for LT 4, SEC 35, TWP 9, ODYD, PLAN 21248 (1607 Pottery Road), to vary Section 9.3.6 of Zoning Bylaw 5000 to permit access to the subject property from Pottery Road, once all conditions of Council are satisfied.

    CARRIED

6.
COUNCIL INQUIRIES

 

Development Application Form

Council inquired regarding the new development application form.  It was stated that there are many good features to the application, however, the submission requirements require review to ensure they accurately reflect what is needed for each type of development application. A. Admin. advised that the feedback is appreciated and, following feedback from the general public, the application form will be revised. 

Tree Removal Program

Council inquired regarding tree removal and identification of dangerous trees in general.  A. Admin. advised that work is completed by City staff or contractors and and that normally when a tree is removed, another tree is replaced in a suitable location.  It was further stated that Operations will review any trees that a member of the public reports as a dangerous tree through a service request.

BX Creek

Council asked if the reason BX Creek is dry in some areas is due to the construction at the BX Dog Park?  A. Admin. advised the creek is dry at this time as it is a seasonal creek.

Potholes

Council inquired regarding potholes on the corner of Okanagan Landing Road and Okanagan Bench Road.  A. Admin. advised that this is part of a work project and repaving is scheduled to be done shortly.

Paving on Longacre and Crosby Roads

Council inquired regarding paving projects on Longacre and Crosby Roads.  A. Admin. advised that the work will be completed and paving will occur next week.

 

 

Daycare near Lakers Clubhouse

Council inquired regarding parking and access at the new daycare centre near at Lakers Clubhouse.  There was concern that there will be a number of vehicles on the road at peak times.  A. Admin. advised that an admin. update will be provided.

Project at Tronson and Lakeshore Roads

Council inquired regarding construction at Lakeshore and Tronson Roads - is completion corner portion on the work list?  A. Admin. advised that it would be challenging to complete this project for this fall; the interpretive signage is hoped to be unveiled when the project is complete,  anticipated for next spring.

Deer Park

Council requested an update on the Deer Park project.  An Admin. update will be provided via email to Council.

7.
ADMINISTRATION UPDATES

 
  • Moved by:Councillor Gares
    Seconded by:Councillor Durning

    THAT Council receive the Administration Updates dated October 11, 2022, for information.

    CARRIED

  • Council questioned as to how overgrown brush (blocking signage) that is not looked after during regular mowing is dealt with.  A. Admin advised that sign inspection is done in the fall, annually, and if work is needed, a work request is initiated.  It is also actioned through a complaint from a resident.  

8.
UNFINISHED BUSINESS

 

8.a
5661 Okanagan Landing Road Rezoning Amendment Bylaw 5773 - Request for Processing Time Extension (ZON00329)

 
  • Moved by:Councillor Anderson
    Seconded by:Councillor Mund

    THAT pursuant to the 'Bylaws - Inactive Policy', Council approves a one-year extension to the processing period for 5661 Okanagan Landing Road Rezoning Amending Bylaw 5773 to October 15, 2023.

    CARRIED

9.
MATTERS REFERRED

 

DECLASSIFIED MOTION FROM THE IN CAMERA MEETING HELD APRIL 11, 2022

RCMP Support Services - Coldstream Revised Proposed (7400-30)

‘THAT Council agree to the revised proposal from the District of Coldstream dated March 30, 2022 and attached to the memorandum titled “RCMP Support Services – Coldstream Revised Proposal” dated April 1, 2022 and respectfully submitted by the Director, Community Safety, Lands, and Administration;

AND FURTHER, that Council authorize Administration to execute the agreement with the District of Coldstream once the schedules in the revised proposal from the District of Coldstream dated March 30, 2022 have been updated and operating protocols to address management issues have been developed to the satisfaction of Administration.

DECLASSIFIED MOTION FROM THE IN CAMERA MEETING HELD JULY 18, 2022

Hesperia Landfill - Crown Land Tenure (Lease) (5360-02)

‘THAT Council receive for information the memorandum titled “Hesperia Landfill – Crown Land Tenure (Lease)” dated June 20,2022 and respectfully submitted by the Director, Operation Services;

AND FURTHER, that Council agrees to acquire the Lease for the term of 30 years from the Province of B.C. over that part of Lot B, District Lot 64, Osoyoos Division Yale District, Plan 2591 except Plan 3985, containing 2.50 hectares, more or less for the purposes of landfilling, environmental monitoring, closure and reclamation, as substantially presented and attached to the memorandum titled “Hesperia Landfill – Crown Land Tenure (Lease)” dated June 20, 2022, from the Director of Operation Services; 

AND FURTHER, that Council authorize the Mayor and Corporate Officer to execute the Crown Land Tenure Lease agreement and supporting documents between the City and the Province of B.C. as substantially presented and attached to the memorandum titled “Hesperia Landfill – Crown Land Tenure (Lease)” dated June 20, 2022, from the Director of Operation Services;

AND FURTHER, that Council authorize the expenditure of $65,000 for the completion of the Hesperia Landfill Closure plan if the City acquires the Crown Land Tenure Lease from the province as shown on Figure 1 attached to the memorandum titled “Hesperia Landfill – Crown Land Tenure (Lease)” dated June 20, 2022, from the Director of Operation Services to be funded by the Hesperia Landfill Reserve;

AND FURTHER, that Council declassify the resolution and the report from In Camera, once all lease documents have been completed by the Province and returned to the City.’

DECLASSIFIED MOTION FROM THE IN CAMERA MEETING HELD OCTOBER 11, 2022

Board of Variance - Membership (0540-20)

‘THAT Council receive Mr. Cole's resignation and rescind Mr. Cole's appointment to the Board of Variance;

AND FURTHER, that Council direct Administration to advertise for four Board of Variance members.’

10.
NEW BUSINESS

 

10.a
Request for Funding - Lakers Clubhouse (7900-02)

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Gares

    THAT Council authorize the expenditure to repaint the interior of Lakers Clubhouse, install a keyless fob system and purchase a mechanical floor scrubber for a total amount of $20,000 with the source of funds from the 2021 Unexpended Uncommitted Balance, as per the memorandum titled "Request for Funding - Lakers Clubhouse", dated October 3, 2022 and respectfully submitted by the Manager, Recreation Operations.

    CARRIED

10.b
Lakeview Wading Pool - Service Cost Adjustment (8000-02-03)

 

The Director, Recreation Services advised Council of an amendment to the memo dated October 3, 2022, stating that that overall service cost adjustment would be $35,482.

  • Moved by:Councillor Mund
    Seconded by:Councillor Gares

    THAT Council receive the memorandum titled “Lakeview Wading Pool – Service Cost Adjustment” dated October 3, 2022 and respectfully submitted by the Director, Recreation Services;

    AND FURTHER, that as per the Greater Vernon Recreation Facilities & Programming Agreement, that Council notify the District of Coldstream and Area B & C of the adjustment to the overall service cost for the Lakeview Wading Pool & Spray Park’s 2023 operational budget.

    CARRIED

10.c
Recreation Vehicle & Equipment Purchases - Early Approval (8215-01)

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Fehr

    THAT Council provide early 2023 budget approval and authorization to purchase a replacement pickup truck valued at $54,000, a replacement electric ice resurfacer valued at $280,000 and two ride on floor scrubbers valued at $34,000, as per the memorandum titled "Recreation Vehicle & Equipment Purchases - Early Approval" dated October 3, 2022 and respectfully submitted by the Director, Recreation Services.

    CARRIED

10.d
RCMP Municipal Support Services - Temporary Exhibit Custodian (7400-30)

 
  • Moved by:Councillor Quiring
    Seconded by:Councillor Fehr

    THAT Council authorize $85,000 to permit the hiring of a temporary Exhibit Custodian for RCMP Municipal Support Services for 12 months, with the source of funding being the RCMP Contingency Reserve as described in the memorandum titled "Municipal Support Services RCMP 2023 Budget Priorities" dated September 29, 2022, respectfully submitted by the General Manager, Municipal Support Services RCMP.

    CARRIED

10.e
Eastside Road Fuel Treatment Application - Forest Enhancement (1855-20)

 
  • Moved by:Councillor Anderson
    Seconded by:Councillor Gares

    THAT Council receive for information the memorandum titled "Eastside Road Fuel Treatment Application - Forest Enhancement", dated September 28, 2022 and respectfully submitted by the Director, Fire Rescue Services.

    CARRIED

10.f
Extreme Wildfire Reserve Transfer (7380-01)

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Gares

    THAT Council receive the memorandum titled "Extreme Wildfire Reserve Transfer" dated September 28, 2022 and respectfully submitted by the Director, Fire Rescue Services;

    AND FURTHER, that Council authorize Administration to fund $57,664 of expenditures, to provide temporary staffing at Station 3 (Predator Ridge), for 2022 from the Extreme Wildfire Reserve.

    CARRIED

10.g
UBCM Community Emergency Preparedness Fund - 2022 Volunteer & Composite Fire Departments Equipment & Training Grant (1855-20)

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Gares

    THAT Council support the application for a $29,350 grant for the 'UBCM Community Emergency Preparedness Fund - 2022 Volunteer & Composite Fire Departments Equipment & Training Grant', as attached to the report of the same title, dated September 28, 2022 and respectfully submitted by the Deputy Chief of Operations;

    AND FURTHER, that Council authorize Administration to assume overall grant management should the grant application be successful.

    CARRIED

10.h
Temporary Talent Acquisition and Retention Staffing Request (2510-01)

 
  • Moved by:Councillor Gares
    Seconded by:Councillor Anderson

    THAT Council receive the memorandum titled "Temporary Talent Acquisition and Retention Staffing Request", dated September 28, 2022 and respectfully submitted by the Director, Human Resources;

    AND FURTHER, that Council authorize $50,000 on a one time basis, to place a temporary support Coordinator in Talent Acquisition and Retention, source of the funding from 2021 year end unexpended, uncommitted funds.

    CARRIED
  • Amendment:
    Moved by:Mayor Cumming
    Seconded by:Councillor Mund

    THAT the motion be amended as follows:

    AND FURTHER, that Council authorize $50,000 on a one time basis, to place a temporary support Coordinator in Talent Acquisition and Retention, source of the funding from the Development Excess Reserve.

    DEFEATED

10.i
CBW Development Corp. Shareholder Meeting (1660-20)

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Gares

    RESOLVED, as a resolution of the sole shareholder of CBW Development Corp. (the Company) entitled to vote at an annual general meeting, that:

    1. WHEREAS there will be no financial transactions for the Company for the fiscal year ended December 31, 2022, and the Company has no assets, liabilities and equity, the appointment of auditors for the Company for the 2022 fiscal year is waived.
    2. October 11, 2022 is hereby selected as the annual reference date for the Company for its current annual reference period;
    3. The number of directors of the Company is hereby fixed at three;
    4. The following persons, each of whom has consented in writing to act as a director, are hereby elected as directors of the Company, to hold office until the next annual general meeting of the Company (or unanimous resolutions consented to in lieu of holding an annual general meeting) or until their successors are appointed:
      - WILL PEARCE
      - BRETT BANDY
      - DEBRA LAW
    5. All lawful acts, contracts, proceedings, appointments and payments of money by the directors of the Company since the last annual reference date of the Company, and which have previously been disclosed to the shareholders, are hereby adopted, ratified and confirmed.
    CARRIED

10.j
Hesperia Development Corporation Shareholder Meeting (1660-20)

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Anderson

    RESOLVED, as a resolution of the sole shareholder of Hesperia Development Corporation (the Company) entitled to vote at an annual general meeting, that:

    1. WHEREAS there will be no financial transactions for the Company for the fiscal year ended December 31, 2022, and the Company has no assets, liabilities and equity, the appointment of auditors for the Company for the 2022 fiscal year is waived.
    2. October 11, 2022 is hereby selected as the annual reference date for the Company for its current annual reference period;
    3. The number of directors of the Company is hereby fixed at three;
    4. The following persons, each of whom has consented in writing to act as a director, are hereby elected as directors of the Company, to hold office until the next annual general meeting of the Company (or unanimous resolutions consented to in lieu of holding an annual general meeting) or until their successors are appointed: WILL PEARCE, BRETT BANDY, DEBRA LAW
    5. All lawful acts, contracts, proceedings, appointments and payments of money by the directors of the Company since the last annual reference date of the Company, and which have previously been disclosed to the shareholders, are hereby adopted, ratified and confirmed.
    CARRIED

10.k
Advisory Planning Committee Memberships (0540-20)

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Gares

    THAT Council direct Administration to advertise for twelve Advisory Planning Committee members as outlined in the memorandum titled "Advisory Planning Committee Memberships", dated September 27, 2022 and respectfully submitted by the Committee Clerk;

     

    AND FURTHER, that Council direct Administration to use social media and direct outreach to supplement the advertising for the youth position.

    CARRIED

10.l
Climate Action Advisory Committee Memberships (0540-20)

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Quiring

    THAT Council direct Administration to advertise for thirteen Climate Action Advisory Committee members as outlined in the memorandum titled "Climate Action Advisory Committee Memberships", dated September 27, 2022 and respectfully submitted by the Committee Clerk;

     

    AND FURTHER, that Council direct Administration to use social media and direct outreach to supplement the advertising for the youth position.

    CARRIED

11.
LEGISLATIVE MATTERS

 

11.a
Bylaws for Adoption

 

11.a.1
Bylaw 5917

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Gares

    THAT Bylaw 5917 “9233 Kokanee Road Land Use Contract LTO Registration Number P2461, Discharge Bylaw Number 5917, 2022”, a bylaw to authorize the discharge of "Rezoning Bylaw No. 292, 1978" and "Land Use Contract Agreement Bylaw No. 291, 1978", LTO #P2461, be adopted;

    AND FURTHER, that the Corporate Officer be authorized to issue Development Variance Permit DVP00577 for LOT 9, SEC 11, TP 13, ODYD PLAN 31060 (9233 Kokanee Road), to vary the hillside development areas, maximum footprint, maximum net floor area  and maximum height, once all conditions of Council are satisfied.

    CARRIED

11.a.2
Bylaw 5918

 
  • Moved by:Councillor Mund
    Seconded by:Councillor Anderson

    THAT Bylaw 5918, “Tax Exemption Amendment Bylaw Number 5918, 2022”, a bylaw to amend the City of Vernon Tax Exemption Bylaw Number 5713, 2018, be adopted. 

    CARRIED

12.
COUNCIL INFORMATION UPDATES

 

12.a
Mayor and Councillors Reports

 

12.a.1
Councillor Anderson

 
  • No Report

12.a.2
Councillor Mund

 
  • No Report

12.a.3
Councillor Gares

 

Attended:

  • Several Library Board meetings
  • Winter Carnival meeting
  • Truth & Reconciliation Flag unveiling

12.a.4
Councillor Fehr

 
  • No Report

12.a.5
Councillor Durning

 
  • No Report

12.a.6
Councillor Quiring

 

Attended:

  • Truth & Reconciliation flag unveiling
  • Climate Action Advisory meeting

12.a.7
Mayor Cumming

 

Attended:

  • Climate Action Advisory
  • 10th Anniversary of Community Dental Access
  • Schubert Lunch
  • Virtual meeting with Minister Farnworth
  • BC Winter Games Volunteer Meeting
  • Okanagan Science Centre Open House
  • Truth & Reconciliation flag unveiling
  • CARE Youth Summit
  • Okanagan Basin Water Board final Board meeting
  • All Candidates Forums

13.
INFORMATION ITEMS

 

13.a
Correspondence

 
  1. Letter dated September 19, 2022 from Youth Parliament of British Columbia re: Youth Parliament Application

13.b
Minutes from Council Committees

 
  1. Climate Action Advisory, August 24, 2022

14.
CLOSE OF MEETING

 

Mayor Cumming closed the meeting at 3:14 pm.

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