THE CORPORATION OF THE CITY OF VERNON

AGENDA

Regular Open Meeting of Council

Tuesday, October 11, 2022 at 1:30 P.m. - 2:30 P.m.

CITY HALL COUNCIL CHAMBER

3400 30 Street

Vernon B.C.

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1.

CALL REGULAR MEETING TO ORDER

1.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

1.b

Move to Committee of the Whole

• THAT Council move to the Committee of the Whole meeting.

2.

RECONVENE REGULAR MEETING AND RESOLUTION TO CLOSE MEETING

2.a

Resolution to Close Meeting

• THAT the meeting be closed to the public in accordance with Section 90 (1) of the Community Charter as follows:

  (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

  (e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

  (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for the purpose.

3.

RECONVENE TO OPEN COUNCIL AT 1:30 PM

3.a

Land Acknowledgement

As Mayor of the City of Vernon, and in the spirit of this gathering, I recognize the City of Vernon is located in the traditional territory of the Syilx People of the Okanagan Nation.

3.b

Agenda

• THAT the Agenda for the October 11, 2022, Regular Open Meeting of Council be adopted as circulated.

3.c

Adoption of Minutes and Receipt of Committee of the Whole

• THAT the minutes of the Regular meeting of Council held September 26, 2022,    be adopted;

  AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held          September 26, 2022, be received.

4.

BUSINESS ARISING FROM THE MINUTES

5.

GENERAL MATTERS

5.a

Presentation - Social Planning Council Quarterly Report (0360-20-35)

Annette Sharkey, Executive Director, Social Planning Council of the North Okanagan will provide the Social Planning Council / Partners in Action Quarterly Report:  July 1 to September 30, 2022. Rachael Zubick, Community Safety Coordinator - Public Programs for the City of Vernon,  Lisa Church, Executive Director of Human Resources and Brandy Mellows, Manager of Education and Community Programs, Turning Points Collaborative, will also be in attendance and available to answer questions.

• THAT Council receive the Social Planning Council / Partners in Action Quarterly Report, July 1 to September 30, 2022, for information.

5.b

Development Variance Permit (DVP00556) - 7567 Klinger Road

• THAT Council support Development Variance Permit Application 00556 (DVP00556) to vary Zoning Bylaw 5000 on LT 4, SEC 19, TWP 9, ODYD, PLAN 18350 (7567 Klinger Road) as follows:

  a) Section 4.5.4 to permit construction of a secondary building or structure in a front yard;

  AND FURTHER, that Council's support of DVP00556 is subject to the following:

  a) That the site plan, building elevations and floor plans, intended to illustrate the size and location of the proposed garage (Attachment 1) in the report titled "Development Variance Permit Application for 7567 Klinger Road" dated September 27, 2022 and respectfully submitted by the Current Planner, be attached to and form part of DVP00556 as Schedule 'A'.

5.b.1

Public Input - DVP00556

Public Input of Development Variance Permit DVP00556 for LT 4, PL 18350, SEC 19, TWP 9, ODYD (7567 Klinger Road).

5.b.2

Permit Issuance - DVP00556

• THAT the Corporate Officer be authorized to issue Development Variance Permit DVP00556 for LT 4, PL 18350, SEC 19, TWP 9, ODYD (7567 Klinger Road), to permit construction of a secondary building or structure in a front yard, once all conditions of Council are satisfied.

5.c

Development Variance Permit (DVP00572) - 1607 Pottery Road

• THAT Council support Development Variance Permit Application 00572 (DVP00572) to vary Zoning Bylaw 5000 on LT 4, SEC 35, TWP 9, ODYD, PLAN 21248 (1607 Pottery Road) as follows:

  a)    Section 9.3.6 to permit vehicular access to the subject property from Pottery Road;

  AND FURTHER, that Council’s support of DVP00572 is subject to the following:

  a)    That the site plan (Attachment 1) in the report titled “Development Variance Permit Application for 1607 Pottery Road” dated September 27, 2022 and respectfully submitted by the Current Planner, be attached to and form part of DVP00572 as Schedule ‘A’.

5.c.1

Public Input - DVP00572

Public Input for Development Variance Permit DVP00572 for LT 4, PL 21248, SEC 35, TWP 9, ODYD (1607 Pottery Road).

5.c.2

Permit Issuance - DVP00572

• THAT the Corporate Officer be authorized to issue Development Variance Permit DVP00572 for LT 4, SEC 35, TWP 9, ODYD, PLAN 21248 (1607 Pottery Road), to vary Section 9.3.6 of Zoning Bylaw 5000 to permit access to the subject property from Pottery Road, once all conditions of Council are satisfied.

6.

COUNCIL INQUIRIES

7.

ADMINISTRATION UPDATES

• THAT Council receive the Administration Updates dated October 11, 2022, for information.

8.

UNFINISHED BUSINESS

8.a

5661 Okanagan Landing Road Rezoning Amendment Bylaw 5773 - Request for Processing Time Extension (ZON00329)

• THAT pursuant to the 'Bylaws - Inactive Policy', Council approves a one-year extension to the processing period for 5661 Okanagan Landing Road Rezoning Amending Bylaw 5773 to October 15, 2023.

9.

MATTERS REFERRED

10.

NEW BUSINESS

10.a

Request for Funding - Lakers Clubhouse (7900-02)

• THAT Council authorize the expenditure to repaint the interior of Lakers Clubhouse, install a keyless fob system and purchase a mechanical floor scrubber for a total amount of $20,000 with the source of funds from the 2021 Unexpended Uncommitted Balance, as per the memorandum titled "Request for Funding - Lakers Clubhouse", dated October 3, 2022 and respectfully submitted by the Manager, Recreation Operations.

10.b

Lakeview Wading Pool - Service Cost Adjustment (8000-02-03)

• THAT Council receive the memorandum titled “Lakeview Wading Pool – Service Cost Adjustment” dated October 3, 2022 and respectfully submitted by the Director, Recreation Services;

  AND FURTHER, that as per the Greater Vernon Recreation Facilities & Programming Agreement, that Council notify the District of Coldstream and Area B & C of the adjustment to the overall service cost for the Lakeview Wading Pool & Spray Park’s 2023 operational budget.

10.c

Recreation Vehicle & Equipment Purchases - Early Approval (8215-01)

• THAT Council provide early 2023 budget approval and authorization to purchase a replacement pickup truck valued at $54,000, a replacement electric ice resurfacer valued at $280,000 and two ride on floor scrubbers valued at $34,000, as per the memorandum titled "Recreation Vehicle & Equipment Purchases - Early Approval" dated October 3, 2022 and respectfully submitted by the Director, Recreation Services.

10.d

RCMP Municipal Support Services - Temporary Exhibit Custodian (7400-30)

• THAT Council authorize $85,000 to permit the hiring of a temporary Exhibit Custodian for RCMP Municipal Support Services for 12 months, with the source of funding being the RCMP Contingency Reserve as described in the memorandum titled "Municipal Support Services RCMP 2023 Budget Priorities" dated September 29, 2022, respectfully submitted by the General Manager, Municipal Support Services RCMP.

10.e

Eastside Road Fuel Treatment Application - Forest Enhancement (1855-20)

• THAT Council receive for information the memorandum titled "Eastside Road Fuel Treatment Application - Forest Enhancement", dated September 28, 2022 and respectfully submitted by the Director, Fire Rescue Services.

10.f

Extreme Wildfire Reserve Transfer (7380-01)

• THAT Council receive the memorandum titled "Extreme Wildfire Reserve Transfer" dated September 28, 2022 and respectfully submitted by the Director, Fire Rescue Services;

  AND FURTHER, that Council authorize Administration to fund $57,664 of expenditures, to provide temporary staffing at Station 3 (Predator Ridge), for 2022 from the Extreme Wildfire Reserve.

10.g

UBCM Community Emergency Preparedness Fund - 2022 Volunteer & Composite Fire Departments Equipment & Training Grant (1855-20)

• THAT Council support the application for a $29,350 grant for the 'UBCM Community Emergency Preparedness Fund - 2022 Volunteer & Composite Fire Departments Equipment & Training Grant', as attached to the report of the same title, dated September 28, 2022 and respectfully submitted by the Deputy Chief of Operations;

  AND FURTHER, that Council authorize Administration to assume overall grant management should the grant application be successful.

10.h

Temporary Talent Acquisition and Retention Staffing Request (2510-01)

• THAT Council receive the memorandum titled "Temporary Talent Acquisition and Retention Staffing Request", dated September 28, 2022 and respectfully submitted by the Director, Human Resources;

  AND FURTHER, that Council authorize $50,000 on a one time basis, to place a temporary support Coordinator in Talent Acquisition and Retention, source of the funding from 2021 year end unexpended, uncommitted funds.

10.i

CBW Development Corp. Shareholder Meeting (1660-20)

• RESOLVED, as a resolution of the sole shareholder of CBW Development Corp. (the Company) entitled to vote at an annual general meeting, that:

  1. WHEREAS there were no financial transactions for the Company for the fiscal year ended December 31, 2020, and there will be no financial transactions for the Company for the fiscal year ended December 31, 2021, and the Company has no assets, liabilities and equity, the appointment of auditors for the Company for the 2020 and 2021 fiscal years are waived.
  2. October 12, 2021 is hereby selected as the annual reference date for the Company for its current annual reference period;
  3. The number of directors of the Company is hereby fixed at three; 
  4. The following persons, each of whom has consented in writing to act as a director, are hereby elected as directors of the Company, to hold office until the next annual general meeting of the Company (or unanimous resolutions consented to in lieu of holding an annual general meeting) or until their successors are appointed:
     -WILL PEARCE
     -BRETT BANDY
     -DEBRA LAW
  5. All lawful acts, contracts, proceedings, appointments and payments of money by the directors of the Company since the last annual reference date of the Company, and which have previously been disclosed to the shareholders, are hereby adopted, ratified and confirmed.

10.j

Hesperia Development Corporation Shareholder Meeting (1660-20)

• RESOLVED, as a resolution of the sole shareholder of Hesperia Development Corporation (the Company) entitled to vote at an annual general meeting, that:

  1. WHEREAS there were no financial transactions for the Company for the fiscal year ended December 31, 2020 and there will be no financial transactions for the Company for the fiscal year ended December 31, 2021, and the Company has no assets, liabilities and equity, the appointment of auditors for the Company for the 2020 and 2021 fiscal years are waived.
  2. October 12, 2021 is hereby selected as the annual reference date for the Company for its current annual reference period;
  3. The number of directors of the Company is hereby fixed at three;
  4. The following persons, each of whom has consented in writing to act as a director, are hereby elected as directors of the Company, to hold office until the next annual general meeting of the Company (or unanimous resolutions consented to in lieu of holding an annual general meeting) or until their successors are appointed:
     - WILL PEARCE
     - BRETT BANDY
     - DEBRA LAW
  5. All lawful acts, contracts, proceedings, appointments and payments of money by the directors of the Company since the last annual reference date of the Company, and which have previously been disclosed to the shareholders, are hereby adopted, ratified and confirmed.

10.k

Advisory Planning Committee Memberships (0540-20)

• THAT Council direct Administration to advertise for twelve Advisory Planning Committee members as outlined in the memorandum titled "Advisory Planning Committee Memberships", dated September 27, 2022 and respectfully submitted by the Committee Clerk;

   

  AND FURTHER, that Council direct Administration to use social media and direct outreach to supplement the advertising for the youth position.

10.l

Climate Action Advisory Committee Memberships (0540-20)

• THAT Council direct Administration to advertise for thirteen Climate Action Advisory Committee members as outlined in the memorandum titled "Climate Action Advisory Committee Memberships", dated September 27, 2022 and respectfully submitted by the Committee Clerk;

   

  AND FURTHER, that Council direct Administration to use social media and direct outreach to supplement the advertising for the youth position.

11.

LEGISLATIVE MATTERS

11.a

Bylaws for Adoption

11.a.1

Bylaw 5917

• THAT Bylaw 5917 “9233 Kokanee Road Land Use Contract LTO Registration Number P2461, Discharge Bylaw Number 5917, 2022”, a bylaw to authorize the discharge of "Rezoning Bylaw No. 292, 1978" and "Land Use Contract Agreement Bylaw No. 291, 1978", LTO #P2461, be adopted;

  AND FURTHER, that the Corporate Officer be authorized to issue Development Variance Permit DVP00577 for LOT 9, SEC 11, TP 13, ODYD PLAN 31060 (9233 Kokanee Road), to vary the hillside development areas, maximum footprint, maximum net floor area  and maximum height, once all conditions of Council are satisfied.

11.a.2

Bylaw 5918

• THAT Bylaw 5918, “Tax Exemption Amendment Bylaw Number 5918, 2022”, a bylaw to amend the City of Vernon Tax Exemption Bylaw Number 5713, 2018, be adopted. 

12.

COUNCIL INFORMATION UPDATES

12.a

Mayor and Councillors Reports

13.

INFORMATION ITEMS

13.a

Correspondence

1. Letter dated September 19, 2022 from Youth Parliament of British Columbia re: Youth Parliament Application

13.b

Minutes from Council Committees

14.

CLOSE OF MEETING